ADMINISTRATIVE adjunct - STUDENT AFFAIRS

ADMINISTRATIVE adjunct - STUDENT AFFAIRS

Work Days: Monday - Friday
Shift Start/End Time: 8:30 a.m. - 4:54 p.m.
Hours Per Week: 37
Weeks Per Year: 52

Administrative adjunct - Student Affairs

Pay Status and Classification: Non-exempt, regular full-time.

manager: Dean of First-Year Students

Position Purpose: Provides essential office and administrative support for multiple student-facing departments within student affairs, ensuring the efficient operation of systems and processes for a positive student practice. Coordinates and executes various student programming events.

Essential Responsibilities and tasks:

» Office Support and Customer Service: Provides office support for the four class deans, director of first-year practice, and international advisor. Greets and directs office visitors to the appropriate party. Manages appointment requests and schedules as needed. Hires, trains and supervises student workers for the departments. Answers and directs incoming calls to the appropriate party when student workers are unavailable.

» Student Communications and Support: Collaborates with the staff in the Wicker Wellness Center, Title IX, and Class Deans to create and send timely notifications to the appropriate parties regarding absences, leaves, and other medical/Title IX-related concerns. Follows procedures in support of the withdrawal and return policy, including contacting students departing from or returning to the College. Supports the international check-in process as a Designated School Official (DSO), providing travel signatures for international students. Assists with timely content collection and follow up for student newsletters (e.g. monthly summer newsletters for first-year students, bi-weekly newsletters during the academic year for international students).

» Administrative and Finance: Orders office and program supplies. Assists class deans with data collection for the student leave process through Slate and Qualtrics. Reconciles purchasing card (p-card) receipts. Develops a working knowledge of the College's finance system to process payments and assists in consulting student affairs colleagues with procurement via bids and other requirements. Supports search coordination and onboarding new employees as needed. Manages/updates student statuses in Colleague.

» Student Programming: Actively participates in weekly/bi-weekly department and planning meetings. Coordinates logistics (e.g. collaborates with campus stakeholders, secures transportation, gathers bids, reserves campus spaces using 25Live, enters catering orders in Catertrax. etc.) for Pre-Orientation (Pre-O), Orientation, and other assorted programming. Attends programming to ensure proper event setup and execution.

Qualifications required

»Associate's degree and three to five years of administrative practice, or a combination of significant education, training, certifications, and/or work practice. practice working in a higher education and a small liberal arts environment is preferred.

»The applicant must be a U.S. citizen or permanent resident to fulfill the functions of Designated School Official (PDSO) and Designated School Official (DSO), in compliance with federal regulations.

» broad computer expertise such as working knowledge of Microsoft Office, especially Excel, Google Suite (Gmail, Google Calendar, Google Docs, etc.) with a demonstrated capability to lgain new systems quickly. practice with customer relations management (CRM) systems (e.g. Slate, Colleague) preferred.

»Familiarity with survey software (e.g. Qualtrics) is preferred.

» practice using or capability to lgain scheduling and catering software i.e. 25Live, Catertrax.

»Exceptional interpersonal and communication expertise informed by a deep cross-cultural knowledge.

» capability to work onsite in an office environment including capability to stand and sit for extended periods.

» capability to exercise exceptional judgment, ensure strict confidentiality, and demonstrate outstanding professionalism in a range of situations.

» capability to think critically, adjust accordingly and escalate when appropriate.

»Initiative and capability to work independently under general supervision in a flexible work environment.

»Demonstrates discretion and confidentiality in regards to sensitive and protected student information.

»The capability to foster and enhance a thriving, culturally diverse, and inclusive learning community, while promoting a sense of belonging among students, alumni, faculty, and staff colleagues.

»Able to anticipate, deliver on, and exceed the expectations of students, faculty, supervisees, and staff colleagues.

»Able to proactively identify and pursue significant learning and professional development opportunities and apply new knowledge, insights, and expertise to enhance results.

»Able to prioritize competing demands.
The rate for this job offer is $20.00 - $22.00 per hour. Except for functions with a set rate of pay, the wage/income of the finalist selected for this function will be set located on a variety of factors, including but not limited to departmental budgets, qualifications, practice, education, licenses, specialty, and training. The stated hiring rate/range represents the College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.
We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a prosperous candidate may come from a less traditional career path. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications.
We offer exceptional benefits including:

»Generous Vacation, Sick and Personal Time

»Winter Recess Break in Addition to Paid Holidays

»Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)

»Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs

»Employee Scholarships toward Certifications, Seminars, Training and Professional Development

»Pre and Post Tax participation in a 403(b) Retirement Plan

» income Continuation Program in the event of Discapability

»Tuition Assistance Program for Employee, Spouse and/or Dependents
Note: All new hires of Union College are subject to a thorough education, work practice, and criminal history background check.

Union College
Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College
Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those located on race, religion, discapability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy
Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, discapability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.