Administrative Assistant III

Are you an experienced financial administrative professional who is ready to step into a global leadership role? Randstad is supporting a firm who is looking for an Administrative Assistant to join their team of Investment Assistants supporting their Fixed Income division across West Los Angeles, New York, London, and Singapore.

This isn't a hands-off executive role; it’s a position for a sharp, organized admin leader who knows exactly what it takes to support high-level Analysts, Portfolio Managers, and Investment Strategists. You will ensure our team-based support model runs like clockwork, keeping our seasoned investment professionals moving fast in a heavily regulated global market.

If you know the ins and outs of financial administration and are ready to manage a team on a global scale, we want to hear from you.

salary: $41.37 - $41.38 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

• Provide high-level administrative support to a Fixed Income investment team, including Analysts, Portfolio Managers, and Investment Strategists
• Support 4–5 seasoned investment professionals within a collaborative team environment
• Manage complex, high-volume calendars; prioritize, negotiate, and schedule meetings using discretion and sound judgment
• Reschedule meetings as needed to accommodate urgent requests; keep managers informed of key deadlines and commitments
• Coordinate internal and external meetings, including booking conference rooms, arranging visitor access, and preparing materials
• Greet and escort visitors, candidates, and external partners as needed
• Draft, collect, and distribute meeting materials; compile and circulate minutes and follow-up documentation when required
• Manage complex domestic and international travel arrangements (including emerging markets coverage), ensuring alignment with preferences, cost, and timing
• Prepare detailed itineraries and ensure all required travel documentation (confirmations, tickets, visas) is secured
• Process and track expense reporting in a timely and accurate manner
• Provide proactive administrative support, with opportunity to take on responsibilities beyond traditional calendar and travel coordination over time

SkillsProblem SolvingAdministrative DutiesDecision MakingConcurCoPilotCalendar ManagementWealth ManagementFinancial Services
QualificationsYears of experience: 5 yearsExperience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.