Finance and Accounting Specialist

About the Role

GSNENY is seeking a detail‑driven Finance & Accounting Specialist to support our day‑to‑day financial operations and help ensure our organization runs smoothly and responsibly. In this role, you will be a key contributor to payroll processing, accounts payable, accounts receivable, and general ledger maintenance. You will play an essential part in maintaining strong internal controls, supporting staff and vendors, and ensuring financial compliance.

What You’ll Do

You will be responsible for a range of financial and accounting activities, including:

• Processing and validating bi‑weekly payroll, addressing employee questions, and managing accurate tax filings for year‑round and seasonal staff.
• Providing backup support for accounts payable, accounts receivable, and general ledger functions.
• Receiving, reviewing, coding, and entering invoices with accuracy and proper documentation.
• Preparing and issuing vendor payments via check, ACH, or other approved methods.
• Maintaining complete and organized vendor files, W‑9s, and financial records.
• Reconciling general ledger, AP, and AR accounts to maintain accurate financial reporting.
• Assisting with audit preparation and ensuring compliance with internal financial policies.
• Managing product program collections, documenting activity in finance systems and eBudde, and collaborating with Community Engagement on complex cases.
• Completing sales tax filings and reconciliations in accordance with NYS requirements.
• Documenting member interactions in Salesforce.
• Supporting year‑end processes, including preparation of W‑2s, 1099s, and other required filings.

What Success Looks Like

• Payroll is processed accurately and on schedule.
• Invoices and vendor payments are completed with precision and timeliness.
• Financial activities comply with internal policies and regulatory requirements.
• Reconciliations are completed consistently, with well‑maintained documentation.

What You Bring

• 3–5 years of payroll experience; familiarity with payroll systems is highly desired.
• At least two years of accounting experience; college‑level accounting coursework is a plus.
• Proficiency in Microsoft Office (especially Excel and Word).
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities independently or collaboratively.
• Effective problem‑solving abilities.
• Willingness to travel to off‑site events.
• Ability to lift 25 lbs.

Who You Are

You are organized, reliable, and committed to accuracy in financial processes. You communicate clearly with staff and vendors, handle deadlines with confidence, and maintain thorough and well‑structured documentation. You bring a service‑oriented mindset to your work and value strong internal controls.