Administrative Assistant II

Requisition Number: 73005

The company built on breakthroughs. ​ 
Join us.​ 

Corning is one of the world’s leading innovators in glass, ceramic, and materials science. From the depths of the ocean to the farthest reaches of space, our technologies push the boundaries of what’s possible.  ​ 

How do we do this? With our people. They break through limitations and expectations – not once in a career, but every day. They help move our company, and the world, forward. ​ 

​At Corning, there are endless possibilities for making an impact. You can help connect the unconnected, drive the future of automobiles, transform at-home entertainment, and ensure the delivery of lifesaving medicines. And so much more.​  

Come break through with us. 

Corning’s businesses are ever evolving to best serve our customers, industries, and consumers. Today, we accelerate and transform life sciences, mobile consumer electronics, optical communications, display, and automotive markets. We are changing the world with:

• Trusted products that accelerate drug discovery, development, and delivery to save lives
• Damage-resistant cover glass to enhance the devices that keep us connected
• Optical fiber, wireless technologies, and connectivity solutions to carry information and ideas at the speed of light
• Precision glass for advanced displays to deliver richer experiences
• Auto glass and ceramics to drive cleaner, safer, and smarter transportation

Role Purpose

Serving as the primary administrative support for three managers and their departments, the successful candidate will be comfortable working in a dynamic environment with a highly diversified group of scientists & technicians. The role also includes working with 1 other administrative assistant for the directorate Admin Support Team to collectively meet the needs of all directorate members. There may also be opportunities to take on project work and non-traditional administrative tasks depending on workload.

Key Responsibilities

• Calendar management for managers, including scheduling meetings, recurring reviews, team gatherings and special events
• Coordinate annual and monthly staff and department meeting schedules, update attendees, and adjust timing as needed
• Phone coverage for management staff as required
• Take action on email requests as appropriate and manage email inbox for managers as requested
• Schedule individual and group meetings including WebEx video meetings, room booking and catering
• Compile period reports for review, working with a department editorial board
• Compile and format PowerPoint presentations for business meetings
• Assist with international and domestic travel arrangements including flights, hotels and car rentals, and passport and visa applications support and file manager expense reports
• Maintain travel documentation and support compliance with company travel policies
• Maintain and update team files, organizational charts and SharePoint Online access lists
• Member of the directorate Admin Team coordinating administrative tasks with 1 other administrative assistant including hiring and onboarding support activities, lab tour requests, international travel assistance, basic training and support for directorate members to effectively use the latest Workforce Productivity tools such as Teams, SPO, Copilot, Corning GPT
• Coordinate visitor management and technical service visits in a timely manager to ensure compliance with legal and safety requirements

Experiences/Education - Required

• Experience scheduling with multiple calendars using MS Outlook
• Proficient in Microsoft Office applications including MS365 Teams, SharePoint, Excel and PowerPoint
• Excellent written and verbal communication skills and comfortable interfacing with high level technical & management personnel
• Strong organizational skills, attention to detail, and ability to manage multiple priorities independently
• Handle confidential business and employee information with discretion
• Able to support multiple managers effectively
• Enthusiasm for learning new processes and helping others utilize new tools (Examples are: software upgrades, updates to SharePoint Online, learning new Cobalt collaborative environment)
• Associate’s Degree or higher in a relevant area or demonstrated equivalent work experience
• 2 or more years administrative assistant experience or equivalent
• Corning Incorporated experience is a plus

Experiences/Education - Desired

• Service-oriented mind-set with a focus on process improvement
• Experience with small project management
• Professional certification (for example: IAAP Administrative Professional)
• Ability to prioritize and handle multiple tasks simultaneously, work efficiently and effectively in a dynamic environment.
• Proactive, demonstrated ability to take the lead and influence the outcome
• Eager to take on additional responsibilities outside normal scope of position
• Picks up on the need to change personal and interpersonal behavior quickly

This position does not support immigration sponsorship.

The range for this position is $51,452.00 - $70,747.00 assuming full time status. Starting pay for the successful applicant is dependent on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education.

A job that shapes a life. 

Corning offers you the total package. 

Your well-being is our priority. Our compensation and benefits package supports your health and wellness, financial aspirations, and career from day one.

• Company-wide bonuses and long-term incentives align with key business results and ensure you are rewarded when the company performs well. When Corning wins, we all win.
• As part of our commitment to your financial well-being, we provide a 100% company-paid pension benefit with fixed contributions that grow throughout your career. Combined with matching contributions to your 401(k) savings plan, Corning’s total contributions to your retirement accounts can reach between 7% and 12% of your pay, depending on your age and years of service.
• Our health and well-being benefits include medical, dental, vision, paid parental leave, family building support, fitness, company-paid life insurance, disability, disease management programs, paid time off, and an Employee Assistance Program (EAP) to support you and your family.
• Getting paid for our work is important, but feeling appreciated and recognized for those contributions motivates us much more. That’s why Corning offers a recognition program to celebrate successes and reward colleagues who make exceptional contributions.

We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status.

Corning is committed to providing equal employment opportunities and considers requests for reasonable accommodations in accordance with applicable laws. Individuals with disabilities or sincerely held religious beliefs may request reasonable accommodations to participate in the application or interview process, perform essential job functions, or access other benefits and privileges of employment. To submit a request for reasonable accommodation related to disability or religion, please contact us at [email protected] .