Project Administrator

Employment Type: Full-Time 

FSLA: Salary/Exempt 

Division:  Project Management 

Department:  Project Management 

Reports to: Senior Project Administrator / Project Executive 

Supervisory Duties: No 

The Project Administrator will serve as a well-rounded resource for multiple project teams, providing information and support on processes and procedures, and to help to keep the team organized. 

Responsibilities / Essential Functions

• Set up and management of Project Management website (Procore).
• Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline.
• Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request.
• Create document logs for contracts.
• Assist project team with submittal and material delivery log upload and updates, dunning letters.
• Subcontractor change order processing and tracking.
• Assist with subcontractor insurance tracking.
• Finalize Owner contracts and Owner change orders through AIA software.
• Distribute Raving Fans surveys to clients and executives.
• Support with receiving/organizing closeout documentation and submitting to client.
• Review and submit expense reports for Project Management and Project Services Group personnel.
• Track certified payroll.
• Site office/trailer setup, order office supplies, shipping labels upon request.
• Provide assistance with conference call setup, notification, calendar events.
• Aid in meeting and event preparation, scheduling, and meeting minutes.
• General administrative support of project team members.

Key Skills

• Outstanding attention to detail and an ability to prioritize and work on multiple tasks.
• Proactive, self-motivated, innovative, collaborative, problem solver.
• Proven ability to excel in a fast-paced environment.
• Strong team player with a positive attitude.
• Strong written and oral communication skills.

Required Experience

• A bachelor’s degree in a relevant field.
• Proficient in Timberline PM software.
• Proficient in Procore, or similar program.
• Proficient in DocuSign.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)