CONFIDENTIAL_DO NOT POST Administrative Assistant II

Description

This role will provide administrative support primarily to the SVP Luxury Brands Group/GM LA MER & Darphin Paris, NA, and VP GM, Killian Paris and Frederic Malle NA, as well as support the leadership team within these brands.

This individual would possess the ability to build collaborative relationships and proactively seek ways to improve organizational efficiencies. This person will also assist with the execution of retailer and sales meetings and provide support for department initiatives as needed.

Key Roles and Responsibilities:

• Ensure effective ongoing operations of SVPs office, ability to multi?task.

• Handles/manipulates heavy calendar to include: domestic and some international travel, scheduling daily meetings, senior management requests, retailer meetings, and committee meetings. Proactively manage meeting scheduling and logistics, set conference/video calls involving multiple time zones. Develop relationships with administrative staff to facilitate effective meeting planning and scheduling.

• Arrange all travel to include: itineraries, agendas, visas, and travel advances.

• Handles expense reporting using Concur.

• Maintain up to date appointments, requests and agendas for events on calendar.

• Screen incoming calls, relay detailed messages and maintain call log.

• Review all mail, non?confidential email.

• RSVPs/Restaurant Reservations/Car Services.

• Works closely with SVP to draft and generate appropriate correspondence required.

• Arrange catering/set up to include but not limited to: breakfast, dinners, prepare travel arrangements, agendas, itineraries and invitations, arranges for transportation, reviews such actions with SVP as necessary.

• Develop and edit presentations and word documents as needed.

Qualifications

• Position requires 2? 3 years experience in an administrative environment

• College or university degree required

• Proficiency in Microsoft Word, Excel, Outlook and Powerpoint

• Excellent organization, multi?tasking, communication and writing skills

• Ability to handle a fast?paced environment, work well under pressure, problem?solve and seek excellence in execution

Equal Opportunity Employer

It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact [email protected].