Police Administrative Dispatcher

Job Description

Job Description

Police Administrative Assistant / Dispatcher

The Cayuga Nation Police Department is a tribal law enforcement agency established by the Cayuga Nation’s sovereign government to protect its citizens, properties, customers, and visitors. The agency’s patrol area is the 64,015 acre Federally recognized reservation spanning portions of Cayuga and Seneca Counties in Central New York State.

The Administrative Assistant is responsible for performing administrative services for the Cayuga Nation Police Department. Work includes:

• Processing information and documentation for new hires
• Working with crime statistics or calls for service statistics
• Reconciling department expenses
• Responding to inquiries and requests
• Preparing reports and correspondence and distributing mail
• Maintaining and updating department files and records
• Program management responsibilities
• Compliance and audit work
• Brief radio relief duties
• Other administrative duties as assigned.

Essential Duties:

These duties are a representative sample; position assignments may vary.

• Receives, opens, reviews, distributes and ships mail for the department
• Prepares correspondence and reports
• Screens telephone calls
• Responds to inquiries and requests from department personnel and the public
• Assists in the preparation of reports as requested, including grant applications, expenditure reports, other governmental data calls, and surveys
• Ensures that all necessary forms for new personnel are completed and forwarded to Nation Human Resources for review
• Processes employee time and attendance records, prepares requisitions for purchase orders, processes invoices, and corresponds with vendors as needed to resolve payment issues, order supplies, or request services
• Tracks and monitors department expenditures and assists in preparation of budgets
• Creates, handles, stores and safeguards sensitive or confidential information
• Maintains and updates department files
• Assists with aspects of project or program management
• Perform other duties of an administrative nature as assigned

Requirements:

• A combination of education and experience sufficient to successfully perform the essential duties of the job as listed above. High school diploma or equivalent (GED) is required ; an Associate’s degree or higher is preferred.
• At least one year of experience in an administrative capacity is required .
• Previous work experience in an administrative capacity with a law enforcement agency is preferred.
• Candidates must have a valid state-issued Driver's License and clean driving record.
• Candidates must have a clean criminal record; all offers of employment are contingent on the passing of a background check and drug screening

• Proficiency using Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams, OneDrive)
• Proficiency using computers and online resources to perform administrative tasks
• Knowledge of applicable laws, rules and regulations
• Ability to use collected data to inform, drive, and improve operations
• Knowledge of community-oriented policing practices
• Tribal hiring preference will apply

Required Skills include :

• Interpreting and applying laws, rules and regulations

• Analyzing complex requests for data
• Balancing competing priorities
• Recordkeeping and bookkeeping
• Excellent customer service
• Safeguarding sensitive or confidential information
• Written communication skills and interpersonal abilities for successful interaction with coworkers, supervisors, or the public that is sufficient to exchange or convey information or to receive work direction.

Physical Requirements:

Minimal physical demands are required to perform most work. The work principally involves sitting, with intermittent periods of walking, and standing. May be required to lift objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 pounds. Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, using office equipment, including but not limited to telephones, personal computers, handheld technology, and other equipment. Visual demands require routinely creating and reading documents or data for general understanding and analytical purposes and viewing a computer monitor and other office equipment.

• Incumbents may be subjected to irregular work hours or workspace restrictions. Limited travel may be required.

NOTE: The above job title and description is intended to represent only key areas of responsibility; specific position assignments will vary depending on department needs.