Project Operations Coordinator

Job Description

Job Description

Position Title: Project Operations Coordinator
Location: Brooklyn VA Medical Center, Brooklyn, NY
Employment Type: Full-Time | On-Site
Reports To: Project Operations Supervisor
Position Start Date: August 01, 2026
Salary: Competitive

Position Summary

MILVETS Systems Technology, Inc. is seeking a highly organized Project Operations Coordinator to provide administrative, payroll, compliance, and document control support for the Brooklyn VA Electronic Health Record Modernization (EHRM) Infrastructure Upgrades Project.

This role supports project leadership by coordinating payroll, certified payroll, Davis-Bacon compliance, employee onboarding, reimbursements, document control, General Contractor submissions, and daily project administration. The ideal candidate is detail-oriented, proficient with Microsoft Office 365, and experienced in supporting construction or government projects with multiple deadlines.

About the company : Since its founding in 1986, MILVETS Systems Technology, Inc. has been a reliable provider of quality services in the information and technology fields. As a Service-Disabled Veteran-Owned Small Business, certified by the Small Business Administration as a Small Disadvantaged Business, the company was founded to offer efficient, cost-effective information technology services to commercial and government clients.

Key Responsibilities

• Provide daily administrative support for project management and field operations.
• Process employee timesheets, payroll information, and reimbursement requests.
• Prepare and maintain certified payroll documentation and Davis-Bacon compliance records.
• Coordinate employee onboarding, badging, training records, and personnel documentation.
• Organize and maintain electronic and hard-copy project files.
• Track daily reports, inspections, testing records, meeting minutes, and project correspondence.
• Prepare and submit required documentation to the General Contractor.
• Maintain document logs, transmittals, and project records.
• Coordinate meetings, calendars, agendas, and meeting minutes.
• Create and maintain spreadsheets, reports, payroll logs, and tracking documents.
• Support payroll audits, compliance reviews, and project closeout documentation.
• Communicate professionally with project staff, subcontractors, vendors, and government representatives.
• Protect confidential employee, payroll, financial, and project information.

Required Qualifications

• Experience in project coordination, administrative support, payroll, office administration, or construction administration.
• Strong proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint, and OneDrive).
• Experience maintaining spreadsheets, reports, and document control systems.
• Strong organizational, communication, and time-management skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet strict deadlines.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to obtain OSHA 10-Hour Construction Safety Certification upon hire.
• Ability to pass federal background screening and obtain access to a VA medical facility.
• Reliable transportation and dependable attendance.

Preferred Qualifications

• 5–10 years of administrative, payroll, accounting support, or project coordination experience.
• Experience supporting construction projects.
• Experience with Davis-Bacon wage compliance and certified payroll reporting.
• Experience processing payroll and employee reimbursements.
• Experience working with General Contractors and subcontractors.
• Experience using construction management or document control software.
• Experience supporting Department of Veterans Affairs (VA) or other federal construction projects.
• Familiarity with construction drawings, RFIs, submittals, schedules, and daily reports.
• Notary Public commission or First Aid/CPR certification is a plus.

Knowledge & Skills

Successful candidates should have experience with:

• Construction administration
• Payroll processing and certified payroll
• Davis-Bacon wage compliance
• Microsoft Office 365
• Document control and records management
• Employee onboarding and personnel records
• Spreadsheet development and data entry
• Meeting coordination and project correspondence
• General Contractor documentation and submittals
• Confidential information management

Work Environment

• Full-time, on-site position in Brooklyn, NY
• Office located within or adjacent to an active VA medical facility
• Frequent interaction with field personnel and project management
• Occasional visits to active construction areas while wearing required PPE
• Ability to work occasional nights, weekends, or extended hours as project needs require

Why Join Our Team?

Join a nationally significant healthcare modernization project supporting the Department of Veterans Affairs. This position offers the opportunity to play a critical role in keeping a complex federal construction project organized, compliant, and operating efficiently while working with an experienced project team.

Applicants for U.S. based positions with MILVETS Systems Technology, Inc. must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

MILVETS Systems Technology, Inc. is an Equal Employment Opportunity/Affirmative Action Employer and maintains a Drug-Free Workplace.

MILVETS Systems Technology, Inc. (“MILVETS”) uses JazzHR Talent Fit AI to assist in candidate evaluation. This tool leverages artificial intelligence to generate insights but does not make autonomous hiring decisions . All employment decisions are made solely by MILVETS’ recruitment and management teams.

Candidate data processed through JazzHR Talent Fit AI is handled in compliance with applicable privacy and data protection regulations, including GDPR , and MILVETS’ internal policies. MILVETS is an Equal Opportunity Employer (EOE) and complies with all relevant EEOC regulations to ensure fair and equitable hiring practices.

By applying, candidates acknowledge and consent to the use of this tool for recruitment purposes.

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