Administrative Assistant-Finance Dotted Line

Job Description

Job Description

Description:

Position: Administrative Assistant-Finance Dotted Line responsibilities

Reports to : Finance Director

Employment Status : Full-time; non-exempt

Location: Corning ( 107 Arthur Street, Corning, NY 14830)

Work Hours/Schedule: Center open Monday-Friday 7:00 am - 6:00 pm

Shift: 10:00am-6:00pm (Monday- Friday)

Hours: 36.25 per week

Compensation & Benefits

Pay Range: $18.40-20.69 based on education and years of exp.

Pay Frequency: Biweekly

Benefits Eligibility: Health, Dental, Vision, PTO, Retirement Services, EAP (Employee Assistance Program)

Company Summary

Corning Children’s Center is a nonprofit early education organization dedicated to providing a safe, nurturing, and engaging environment for children and families.

Established in 1980 to serve families throughout the greater Corning area, Corning Children’s Center aims to set the standard in early care and education by inspiring learners, leaders, and dreamers. We provide high quality care and education for infants, toddlers, and preschoolers (ages 6 weeks to 5 years). Our Center has a strong sense of community, and children learn and grow within an environment that is positive, diverse, creative, stimulating, and caring — one that recognizes and appreciates the uniqueness of each child.

Our work is guided by our values Practicing Curiosity, Cultivating Connections, and Fostering Community.

Position Summary

This position implements Corning Children’s Center's vision, values and goals while executing administrative tasks and interacting with the program’s families, staff and public.

Day to Day Responsibilities

• Acts as primary point of contact with clients, prospective clients and the public, establishing and maintaining friendly, welcoming, cooperative relations with staff and families
• Organizes and performs routine clerical functions including copying, filing, data entry, answering the phone, inventory management, and maintaining client attendance
• Manages order processing and accounts payable
• Maintains high standards of professional confidentiality
• Assists with scheduling classroom substitutes, as needed
• Secondary line of support to Operations and/or Development departments
• Other special projects and responsibilities as assigned (i.e. committee work, fundraisers/events, etc.)
• Dotted line duties as assigned

Skills and Experiences

• Ability to handle sensitive and confidential information with discretion and sound judgment
• Ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to the Center and with various cultures
• Strong problem-solving skills
• Professional behaviors and positive demeanor
• Detail oriented, manage multiple priorities
• Proficient MS Office Suite, Outlook, and Excel skills
• Enthusiastic, positive, and self-motivated, but also comfortable to work as part of the team
• Shows initiative (self-starter) and works independently on assignments and issues that arise

Education and Professional Certification

Preferred:

• Associate’s degree in Secretarial Science, Business Administration or equivalent work experience

Finance Dotted Line Responsibilities

• Collect and receive payments – Cash, check, credit card

• Managing/reconciling company credit cards and staff sign off acknowledgments

• Updating copies of yearly sliding fee scale

• Collecting Tuition Express Payment Forms

• Facilitating yearly family fee agreement collection

• Purchasing company supplies

• Maintaining family/finance files

• Running tuition reports

• Nightly deposits

• Assistance with Accounts payables/accounts receivables

• Assistance with finance Programs

Physical Requirements

· Required to lift up to 40 lbs.

· Continuously requires vision, hearing, and speaking.

· Frequently requires standing, fine dexterity, sitting, and handling.

· Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching.

We are an equal opportunity employer and are committed to creating an inclusive environment for all employees. All employment is decided on basic qualifications, merit, and legitimate business need, without disregard for race, color, age, religion, gender identity, sexual orientation, national origin, disability, veteran status or any other legally protected status.