Office Administrator

Office Coordinator / Administrative Support – Oval Tennis, Inc.
Location: Brewster, NY | Full-Time | Pay: From $21.00/hour

About Us:
Oval Tennis is a family-owned and operated construction company specializing in tennis, pickleball and sport court projects. We pride ourselves on exceptional service, attention to detail, and supporting our team and clients every step of the way.

Position Overview:
We are seeking a highly organized, detail-oriented Office Coordinator / Administrative Support professional to manage high-volume customer communications, support management, and ensure smooth office operations. This is a fast-paced, full-time role requiring professionalism, strong communication, and a sense of ownership over your responsibilities.

Key Responsibilities:

• Serve as the voice of the company: manage phone lines, answer inquiries, and maintain a professional presence with clients.
• Work directly with management on contracts, work orders, and documentation.
• Manage new and repeat account contacts, assign to sales team members, follow up on proposals, and maintain detailed records.
• Data entry and maintenance in Excel and Outlook.
• Support staff with scheduling, research (materials, trucking, lodging), and administrative needs.
• Revise and update templates, pricing, and procedures as needed.
• Generate weekly schedules in coordination with management.

Required Skills & Qualifications:

• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Professional demeanor, excellent time management, and efficiency.
• Self-starter, dependable, and meticulous.
• Comfortable managing high call volumes across multiple lines.
• Knowledge of the NY, CT, NJ region helpful.

Preferred Experience:

• High school diploma or equivalent.
• 1+ year of customer service experience.

Schedule & Benefits:

• Monday to Friday, full-time; overtime eligible.
• Paid time off.
• In-person work location.

Why Join Oval Tennis:

• Work in a close-knit, supportive team environment.
• Play an essential role in client satisfaction and project success.
• Grow with a specialized, family-owned construction company.

How to Apply:
Send your resume and a brief cover letter highlighting your experience and organizational skills to [email protected]

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

• Paid time off

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person