Conference Logistics Coordinator

Job Type: Full Time
Location: Virtual but must live in New York Metro Area (NY NJ CT) Baltimore Metro Area DC or Chicago
Salary: $55000-$65000

About the Role
Ragan Communications is seeking a proactive detail-driven Conference Logistics Coordinator to support the planning and execution of our high-profile B2B conferences award programs retreats workshops and virtual events. This is an excellent role for an early-mid career professional who is passionate about delivering exceptional event experiences and wants to grow within an established industry-leading organization.

Youll be an essential part of our Events team helping ensure every detail is accounted for every attendee feels taken care of and every event runs seamlessly. The ideal candidate is highly organized solution-oriented collaborative and thrives in a fast-paced environment where no two days are the same.

This role provides hands-on experience direct ownership of logistics workflows and opportunities to partner closely with marketing creative programming and sales teams. Some travel is required for onsite event support.

What Youll Do:

• Youll play a key role in event execution by:
• Coordinating and executing logistics for in-person and virtual events.
• Managing attendee registration processes from building and testing registration pages to tracking registrations responding to attendee inquiries and supporting pre-and post-event communications.
• Assisting in hotel room block management production schedules A/V coordination food and beverage planning and vendor communication.
• Managing shipments of branded materials print assets and event supplies to/from venues.
• Supporting onsite event operations including set-up registration desk management attendee support and vendor coordination.
• Collaborating with the marketing and creative teams to ensure signage collateral digital assets and branding are accurate and high-quality.
• Tracking expenses processing invoices and maintaining organized event documentation.
• Contributing ideas to enhance attendee experience and improve event workflows.
• Performing general administrative and logistical tasks to support the events team.
• Other duties as assigned.

What Makes You a Great Fit:

• Bachelors degree in Hospitality Business Marketing Communications Event Management or a related field.
• 2 years of experience supporting events conferences marketing programs hospitality operations or similar.
• Experience with event registration and management platforms (Cvent Eventbrite HubSpot Splash or similar) is preferred.
• Exceptional attention to detail with strong organization and follow-through.
• Clear and professional written and verbal communication skills.
• Ability to manage multiple priorities timelines and stakeholders.
• Comfortable stepping in solving problems and working both independently and collaboratively.
• Willingness to travel up to 15% for onsite event support.

Why Join Ragan:
Our core values Connection Curiosity Innovation and Integrity guide all we do and help define whats important to us at Ragan .
Comprehensive benefits including:

• Health dental vision
• 401(k) with employer match
• Company-paid disability and life insurance
• Generous PTO and paid holidays
• Professional development support
• Early close Fridays year-round

About Ragan
Ragan Communications is the industry leader in providing professional development training and intelligence to communicators marketers HR professionals and business leaders worldwide. At Ragan we are passionate about serving our community and supporting one another.

How to Apply
Were looking for someone who pays close attention to detail the kind of communicator who reads between the lines.
To demonstrate that please include a brief cover letter explaining:

• Why youre excited about this role at Ragan Communications
• How your experience aligns with our mission to educate and inspire PR and communications professionals

* Applications without a cover letter will not be considered this helps us identify candidates who take the time to fully read and engage with our job description.

Required Experience:

Junior IC