Senior analyst service desk operations procurement operations specialist

Job Description

This is not a Help Desk/Desktop support position

The Mayor's Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair, transparent, efficient and cost-effective.

MOCS makes it easier to do business through use of end-to-end technology tools, increases transparency by publication of enriched data and hosting public hearings, and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform, resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities. The MOCS Director serves as the City Chief Procurement Officer.

MOCS team members operate in a collaborative, service-oriented environment, where flexibility and ability to achieve results are valued. Senior Analysts may conduct all duties relevant to Analysts in their assigned division and demonstrate an advanced level of expertise. Senior Analysts assume increased responsibilities and may train and provide ongoing support to other Analysts. All MOCS Analysts are expected to deliver timely and quality work products and services, participate in ongoing improvement activities, proactively deepen their knowledge of procurement and government operations, and will use modern technology software and hardware to complete daily duties. Senior Analysts also collaborate with other team members to implement projects, help to maintain and/or analyze operational data, and interact with external stakeholders.

The Service Desk unit is part of the central services group at MOCS. The team is both responsible for ensuring that all MOCS stakeholders have access to the most current information and driving best practices related to sustainable knowledge acquisition and skills building. The Service Desk unit operates as a central service desk for vendors, agencies, and the community, responding to incoming inquiries - - through our ticketing system - - related to MOCS systems as well as procurement and contracting processes, while providing support for screening and onboarding vendors to technology platforms, helping to maintain learning resources, and implement a variety of proactive communications strategies. All Analysts aim to provide clear, accurate and timely information to stakeholders, coordinating responses across various operational and technical teams, documenting and partnering to resolve any issues which inhibit task completion or the overall success of critical initiatives.

Service Desk Operations is seeking a Senior Analyst / Procurement Operations Specialist. Duties include:

• Troubleshoot PO issues by utilizing materials, research, creative thinking and problem-solving skills;

• Validate user technical issues utilizing the testing and training environment to recreate the issue;

• Provide workaround solutions, leveraging existing PASSPort functionalities and/or data fixes;

• Create internal documentation & best practice guides for users;

• Review & prioritize PO tickets for escalation to Deputy Directors for Service Desk and Procurement Operations;

• PQL Management (creation and maintenance);

• Imports: Service Catalogs Imports and Contract Inflights into PASSPort;

• Review, analyze and verify information associated with account requests and various enrollments and filings;

• Will be responsible for business scenario validation for software issue triage.

• Maintain and update teams on working status of tickets, along with identifying common issues.

• Record user interaction and categorical data in designated customer services platforms, e.g. JIRA;

• Propose updates to user resources for systems such as PASSPort;

• Identify opportunities for and assist in implementing improvements to processes and protocols;

• Draft content for mass or targeted stakeholder communications, as well as websites;

• Contribute to the design and testing of system modifications;

• Assist team members with complex or novel issues;

• Co-host team meetings, tracking notes and action items;

• Ongoing professional development to strengthen skills and increase knowledge in relevant areas of procurement, technology, government operations, public policy and people and change management;

• Understand issues affecting relevant stakeholder groups, including but not limited to covered city agencies, Minority and Women-owned Business Enterprises (M/WBEs), nonprofits, etc.; and

• Participate in special projects, as assigned.

PREFERRED SKILLS

• Demonstrate competency and/or history of consistent quality performance in the following areas of responsibility:

• Project management: Plan and organize in an evolving environment; meet deadlines and work independently while paying close attention to details.

• Change management: Flexibility and adaptability while dealing with digital transformations.

• Communication skills: Communicate effectively across varied stakeholders, many with competing interests; sound judgment and appropriate discretion.

• Presentation skills: Create and deliver in-person and virtual presentations to diverse audiences.

• Computer skills: Demonstrated proficiency in Microsoft Office applications; ability to learn, teach, and troubleshoot technical systems.

• Data analysis: Demonstrated proficiency in Microsoft Excel, including pivot tables; experience with collecting and analyzing data to see trends, extrapolate conclusions, and identify opportunities.

• Experience in public policy analysis, City human services contracting, PASSPort, and/or nonprofits.

• Special Project Assignment as needed.

TO APPLY

External applicants, please go to and search for Job ID #721681

Current City Employees may apply via Employee Self Service (ESS) Click on Recruiting Activities/Careers and Search for Job ID #721681

ADDITIONAL INFORMATION

To best serve the City we represent, Mayor's Office of Contract Services (MOCS) seeks individuals from a variety of backgrounds who can bring different perspectives to contribute to the work of the office. MOCS also seeks candidates who want to contribute to a work environment that values teamwork, inclusion and respect.

MOCS recognizes the unique skills and strengths gained through military service. Veterans and service members of the U.S. Armed Forces are strongly encouraged to apply. Special accommodations provided to applicants with disabilities. Please contact MOCS Disability Service Facilitator at [email protected] or 212-298-0800 to request an accommodation.

WORK LOCATION

255 Greenwich Street, 9th floor, New York, NY 10007

RESEARCH PROJECTS COOR(MA)-MGR - 0527A

Qualifications

Do you have a baccalaureate degree from an accredited college or university?

Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?

Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question "2" above?

Do you have a satisfactory combination of education and/or experience equivalent to that described in questions "1," "2," and/or "3" above?

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 69,000.00

Salary Max: $ 73,000.00