Bilingual Administrative Assistant to the Superintendent

Job Description

Job Description

Position Description: Administrative Assistant to the Superintendent

Reporting to:\t\tSuperintendent
Location:\t\tYonkers, New York
Background
The mission of the Charter School of Educational Excellence (CSEE) is to produce students who meet or exceed all New York State learning standards. CSEE will do this by creating a challenging learning environment with high expectations for every child, with an emphasis on the basic subject areas of English-language arts, mathematics, social studies, and science. The school will employ a standards-based and research-proven curriculum, implement best educational practices, use a variety of assessments to measure ongoing student progress in skills and content learning, and support teachers with professional development activities aligned with the instructional program.
Position Overview
This is a 12-month position that requires a close, continuing relationship with the Superintendent of the School and provides support in all operational aspects of the office. This position plays a key role in managing the written and oral communications among the Superintendents Office and the elementary, middle, and high schools. The Administrative Assistant works closely with staff in other Central Office areas, including the principals' offices, Student Data, Business Office, and Parent Coordinator. The incumbent is expected to alert the Superintendent on matters requiring their attention and anticipate, undertake, and accomplish varied tasks with minimum supervision, exercising considerable independent judgment with information kept confidential as appropriate. This position job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, according to the needs of the Superintendents office.
Responsibilities & duties (including, but not limited to)
Maintain the Superintendents calendar, including the scheduling and rescheduling of meetings, calls, and conferences
Compose business letters, emails, documents, and reports as needed
Review and edit written material for accuracy of spelling, grammar, content and format. Ensure all written communications from the Superintendents office are of the highest quality
Maintain and update the Schools web pages, and school social media, relative to the Superintendents office
Attend team meetings and board meetings, take meeting notes, and follow up as needed
Prepare the monthly School Calendar of Activities and Superintendent Newsletter. Verify and keep the information up to date within the document
Maintain an effective electronic and paper filing system that ensures accurate and timely retrieval of all relevant information related to the Superintendent's Office such as charter documents, school policies and practices, laws and regulations, contracts and reports
Maintains multiple internal databases that require a proficient to expert level of experience with Microsoft Office and
Google Docs.
Research educational topics and trends as needed to support the development of documents and projects
Handles correspondence for the Superintendent
Assist with events such as an open house and teacher/parent nights, professional development days, school activities, and other Superintendent-involved activities
Perform other duties and assignments as requested
Working knowledge of specific NYSED portals such as Grants Gateway, G5, G6, SAM.gov
Working knowledge of PowerSchool
Work Experience & Skills
Bachelors degree and two or more years of school administrative experience preferred
Bilingual, English and Spanish with verbal and written proficiency in Spanish is a MUST
Must have strong organizational and communication skills, verbal and written
Ability to work with parents, students, faculty, and support staff, as well as school community groups
Extremely competent in computer programs such as Microsoft Office, PowerPoint, Google Docs, Zoom, and Gmail
Ability to prioritize work based on the Superintendents Office needs
Working knowledge of school systems: Powerschool and Pick a Patrol
Ability to handle stressful situations with tact and composure
Ability to handle large volumes of work and a variety of responsibilities associated with running a busy office with efficiency and accuracy
Ability to multitask in a fast-paced, supportive environment that nurtures student growth
Ability to occasionally lift and/or move up to 25 pounds
Ability to sit at a desk for several hours a day as needed and or continue physical movements such as reaching, bending, and twisting throughout the day
Schedule
This is an at-will employment. The schedule is 40 hours per week for 52 weeks per year, generally 7:00 to 4:00 p.m. daily, including an hour of unpaid lunch. Schedules may vary from time to time, including occasional evening hours to attend open house, parent-teacher conferences, and board meetings.
Compensation
A competitive compensation package is available, including base salary and complete benefits.
Applying & selection process
After submitting your cover letter and resume, CSEE will review your documents. Candidates with a track record of success will be invited to an interview with the Administration team.
An Equal Opportunity Employer
It is the policy of Charter School of Educational Excellence to provide educational and employment opportunities without regard to race, color, religion, creed, national origin, alienage and citizen status, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law.

$60,000.00 - $70,000.00 Annually