Receptionist/Administrative Assistant

Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, renowned for its leadership and culture of professionalism and discretion since 1873. With offices in New York City, Hudson Valley, The Hamptons, Connecticut, New Jersey, Palm Beach, and Miami, our brokers set the standard in the industry through their dedication, expertise, and exceptional track record.

Position Summary:

We are seeking a dynamic and professional Receptionist & Administrative Assistant to manage all lobby and reception desk functions. This role is responsible for greeting visitors, scheduling conference rooms, and providing part-time administrative assistance to agents. The ideal candidate will also assist with coordinating meetings, catering, and various administrative projects as needed.

Reception Duties:

• Manage the reception area, including answering phones and greeting visitors.
• Maintain office calendar, schedule messenger requests, and notify agents of package arrivals.
• Distribute office attendance updates and notify staff of unclaimed commission checks.
• Update and maintain the office directory, floor plan, and licensing records.
• Ensure front desk and conference rooms are organized and prepared for meetings.
• Facilitate communication between agents and internal departments (Accounting, Marketing, Human Resources, etc.).
• Accurately type, prepare, and coordinate board packages as instructed by agents.
• Provide administrative support, including drafting exclusive agreements, extensions, leases, riders, letters, deal summaries, and commission bills.
• Assist agents with mailing, faxing, and messenger services.
• Maintain consistency and high-quality standards in all work products.
• Assist with special projects as needed.
• Manage listings database tasks such as entering listings, updating open houses, adjusting prices, and making online alterations.

Administrative Duties:

• Prepare and copy board packages as directed by agents.
• Assist agents with uploading listing photos, running credit reports, and responding to client inquiries.
• Proofread all deliverables, communications, and documents to ensure accuracy.
• Maintain the agent mailbox directory.
• Provide backup administrative support when required.
• Support special projects as assigned.

Requirements

• Bachelor’s degree required.
• 1-2 years of experience in a corporate environment, preferably in real estate, communications, or a related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Photoshop, Outlook).
• Strong organizational and time management skills with the ability to multitask and meet deadlines.
• Excellent communication, customer service, and interpersonal skills.
• Professional demeanor with the ability to maintain confidentiality and handle sensitive information.

Benefits

We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan.

$45,000 - $47500 annual salary

Paid Time and Holidays Off

We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year.

Equal Opportunity Employer

Brown Harris Stevens Residential Sales believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities.

We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.