Executive Assistant

Job Description

Job Description

Job Title: Executive Assistant

Job Location: Port Washington, New York 11050

Reporting to: President

WAC Group has disrupted our industry by challenging conventions and building sustainable products with integrity. With multiple thriving brands, our unparalleled, world-class organization includes WAC Lighting, WAC Home, Modern Forms Luminaires + Smart Fans, Schonbek, dweLED, WAC Landscape, AiSPiRE, VENTRIX, Colorscaping and WAC Limited brands. WAC Group makes significant investments in breakthrough technologies, electronics research and development, and advanced engineering. Through eco-friendly manufacturing and giving back to our local and global communities, we are overcoming challenges with creativity and innovation!

The Executive Assistant provides advanced administrative support to members of our Executive Team. This role is critical in optimizing the Team’s effectiveness, and serving as a trusted partner in managing communications, complex schedules, strategic priorities and projects with a focus on discretion. The ideal candidate possesses advanced software and technology skills and exemplifies agility in multi-tasking across high-volume, data and deadline-driven projects.

Responsibilities:

• Serve as primary point of contact for members of the Executive team; managing communications with internal and external stakeholders, including and not limited to customers, vendors, and strategic business partners.
• Handle confidential data, documents and information, ensuring security and discretion at all times.
• Manage complex schedules and calendars, coordinating business activities across multiple time zones and proactively resolving potential conflicts.
• Serve as the principal contact for design and utility patents, collaborating with Product Managers and Patent Attorneys to organize and maintain the company’s patent portfolio.
• Organize meetings including, agenda preparation, taking minutes, and follow up on action items to drive results.
• Prepare and revise correspondence, presentations, reports, and other business documents as needed.
• Execute multifaceted special projects with minimal supervision, demonstrating agility and responsiveness in fast-paced situations.
• Actively participate in making recommendations for continuous improvement, focusing on the adoption and use of new technology, tools and best practices to align with strategic business goals.
• Arrange travel itineraries, including flights, accommodations, transportation and managing expenses.
• Support strategic initiatives and ad hoc projects based on business needs.

Requirements:

• 7-10 years + of professional experience as an Executive Assistant within a sophisticated organizational setting. Legal Assistant or Paralegal background is a strong plus.
• A proven reputation handling sensitive and confidential information with professionalism and discretion.
• Experience supporting multiple C-Suite level executives in a fast based corporate setting.
• Proven success collaborating with cross functional team members is required.
• Exemplary planning, prioritizing, and time management skills.
• Ability to develop strong business relationships with a variety of personalities and leadership styles.
• Entrepreneurial mindset focused upon consistently adding value to the role and the organization.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

The expected salary is 80,000.00 - 110,000.00. The actual compensation will be determined based on experience and other factors allowed by law.

Monday through Friday, 8:00 am - 5:00 pm
Monday through Friday, 8:00 am - 5:00 pm