Documentation Specialist - Utility

Job Title: Documentation Specialist (Utilities)

**Duration: Contract of 6+ Months with possibility of extension **

Location: Bronx, New York 10473

Shift/Schedule: Mon-Fri, hours flexible (ie. 6am-3pm, 7am-4pm, etc).

Job Description:-

**What are the major objectives of the role? **

• Looking for someone who is extremely capable in Microsoft Office, specifically Word, Excel, Adobe. Someone who is familiar with maps, can read schematics, has a background in gas and/or gas engineering or a background in the utility field in general. If they have experience with GIS systems or computer software/systems this is preferred.

Responsibilities/Job Description:

• Update, edit, and restructure documents in Excel, Word, and Adobe (PDF) to improve clarity, usability, and efficiency.

• Streamline and modernize forms: reorganize layout, simplify flow, reduce duplication, and enhance user navigation.

• Standardize formatting, naming conventions, headers, footers, and version control.

• Build or refine templates, checklists, and operational forms for field and office use.

• Review existing documentation to identify inefficiencies and implement improvements to content, structure, and workflow.

• Convert outdated documents into digital, fillable, or more accessible formats (e.g., PDF forms, editable tables, automated Excel sheets).

• Maintain organized archives and ensure documents are accurate, consistent, and up to date.

What are the MUST HAVE Professional or Technical skills for this position?

• Technical Review & Interpretation

• Proficiency with Microsoft Excel, Word, and Adobe Acrobat (PDF editing).

• **Read, understand, and can work with maps, schematics, and technical drawings, particularly those used in the natural gas or utility industry.

**

• Interpret geographic and system data to support field operations and supervisors.

• Assist with organizing system maps, updating references, and ensuring accuracy of technical materials.

What are the NICE TO HAVE skills for this position:

• **Familiarity with GIS tools or mapping software.

**

• **Understanding of utility operations, construction workflows, or field documentation

  **.

• Experience creating or maintaining standard operating procedures (SOPs).

• **Prior experience in the natural gas industry or another utility field (electric, water, etc.) strongly preferred.

What are the SOFT SKILL that are no brainers:

**

• Can collaborate with supervisors, field staff, and operations teams to understand documentation needs.

• Maintain clear communication and assist in preparing materials for audits, regulatory reviews, or internal use.

• Strong attention to detail and organization skills are a must

• Ability to work independently