Assistant Manager of Accounts Payable

Job Description

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

Job Summary

The Assistant Manager of Accounts Payable (AP) assists functional leadership with managing all aspects of global Accounts Payable. The Assistant Manager’s core responsibilities are to ensure efficient, timely and accurate processing of invoices and expense reimbursements, provide best in class support to attorneys and staff across the firm, supervise and support junior team members and maintain a rigorous focus on internal controls and compliance. The Assistant Manager will contribute to building a cross-functional and resilient team.

Job Responsibilities

• Oversee invoice and expense processing and payment
• Oversee requests and queries to AP and ensure timely resolution
• Ensure compliance with firm policy and procedures
• Identify opportunities for process improvement, plan and execute process improvement initiatives
• Manage 1099 and sales & use tax reporting
• Setup vendors and proactively maintain the vendor database
• Ensure AP team is addressing daily bank reconciliation open items
• Provide training and guidance for AP staff including daily direct supervision and longer-term growth and development of the team
• Maintain and create detailed procedures of AP tasks
• Support hiring, onboarding, performance feedback, and workload management for AP staff in partnership with functional leadership
• Participate as a team member on special projects and perform ad hoc analysis
• Proactively review and address aged AP, pending approvals, open bank reconciliation items, outstanding checks, and items on hold.

Qualifications

Requirements:

Knowledge, Skills and Abilities

• Demonstrated ability to organize and prioritize work for a team with a focus on meeting daily requirements and deadlines, all with a high sense of urgency and accuracy.
• Demonstrated knowledge of basic accounting principles and the ability to track, organize, analyze and report financial data in a clear manner.
• Enthusiastic, results-oriented, can-do approach to manage volume, complexity, and unexpected challenges.
• Demonstrated ability to communicate clearly and effectively, both orally and in writing, with attorneys, staff and vendors.
• Ability to represent the firm with honesty, integrity, and professionalism.
• Strong working knowledge of Microsoft Excel, including the use of functions and pivot tables.
• Experience in and knowledge of sophisticated accounting software, 3E and Emburse Chrome River is a plus.

Education

The position requires a Bachelor’s Degree in Business, Accounting or Finance. Equivalent training and experience may substitute for education.

Experience

The position requires a minimum of three (3) years of supervisory accounts payable experience using enterprise level accounts payable software in a large, blue chip corporate environment or professional services firm.

Additional Information

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The pay range for this position is $94,000 - $119,000. Additional compensation may include a discretionary bonus. Other benefits include healthcare, vision, dental, retirement, and all-purpose leave. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.

EOE m/f/d/v