Executive assistant

Job Title: Executive Assistant

Job Description

Join a dynamic, small family-owned company specializing in the manufacturing and distribution of high-temperature adhesives. Work directly with the CEO to provide high-level administrative support and ensure smooth day-to-day operations.

Responsibilities

• Manage the President's calendar, schedule appointments, and coordinate meetings.

• Maintain and update itineraries for internal meetings.

• Screen and prioritize incoming emails, calls, and correspondence.

• Prepare and edit documents, reports, and presentations as needed.

• Prepare or assist with meeting agendas, attend meetings, and record minutes.

• Ensure the President is well-prepared for all meetings with necessary notes, materials, and information.

• Follow up on action items resulting from meetings.

• Act as a liaison between the President and internal team members and selected external vendors or clients.

• Coordinate and organize special projects as directed by the President.

• Prepare correspondence to internal team and to outside clients or vendors as needed and directed.

• Keep the President organized by proactively managing tasks and responsibilities.

Essential Skills

• 5+ years of executive admin experience.

• Proficiency in Microsoft Office, including Excel with skills in Pivot Tables, V Look Ups, and Filtering.

• Experience in C Suite calendar management and scheduling.

• Strong administrative support and executive support skills.

Additional Skills & Qualifications

• Bachelor's degree preferred.

• Proficiency in Outlook and calendaring.

Work Environment

The position is located in a small family-owned company in Brooklyn near Sunset Park. You will work on the 2nd floor with the administration team, alongside departments such as AP, accounting, customer service, finance, and sales. The office is situated in a warehouse/industrial space in Brooklyn.

Job Type & Location

This is a Contract to Hire position based out of Brooklyn, NY.

Pay and Benefits

The pay range for this position is $35.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Brooklyn,NY.

Application Deadline

This position is anticipated to close on Nov 12, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.