Accounts Payable & Procurement Manager

Job Description

Job Description

POSITION: Accounts Payable & Procurement Manager

REPORTS TO: Controller

STATUS: Full-time, Exempt

RANGE: $90,000 - $100,000

SUMMARY:
Founded in 1901, Brooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York. The Law School is searching for an Accounts Payable & Procurement Manager to join our team. The Law School’s size, vibrant employee and student population, and commitment to training the next generation of lawyers and promoting social justice, will offer a candidate the opportunity to develop and diversify practical skills and participate firsthand in operating a successful educational institution.

Reporting to the Controller, the Accounts Payable & Procurement Manager will be responsible for overseeing the end-to-end accounts payable process and procurement workflows. This position will play a vital role in enhancing operational efficiency, ensuring compliance with institutional policies, and maintaining positive relationships with vendors and internal stakeholders. The ideal candidate will possess both strategic thinking capabilities and the flexibility to manage daily operations as needed.

Responsibilities include:

Accounts Payable Operations:

• Ensure accurate and timely processing of invoices, disbursements, and account reconciliations.
• Investigate and resolve discrepancies or issues related to invoices and payments.
• Oversee the preparation and execution of payment runs (check, ACH, wire, etc.) in accordance with policies.
• Manage the credit card process, including timely review of receipts and posting of journal entries.
• Maintain AP-related metrics and KPIs to drive efficiency and accountability.
• Handle all 1099 MISC and NEC reporting processes.
• Assist in internal and external audits by providing accurate and complete documentation.

Procurement Workflow Oversight:

• Supervise processing of purchase requisitions and orders, ensuring proper approvals and policy compliance.
• Implement and improve procurement workflows, ensuring compliance with institutional standards.
• Maintain positive relationships with vendors and respond to payment or invoice-related inquiries.
• Oversee and control inventory of general office supplies and other commonly purchased goods.

Financial Reporting:

• Generate and analyze AP and procurement reports, including aging reports, payment trends, and cash flow forecasts.
• Create forward-looking projections to support cash management and operational planning.
• Identify and implement process improvements to enhance accuracy, efficiency, and internal controls.

Leadership & Supervision:

• Supervise and support two Accounts Payable Analysts.
• Foster a collaborative and high-performing work environment.
• Provide training and guidance on financial systems, policies, and best practices.

Required:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field, or equivalent related experience.
• Minimum 7-10 years of progressive experience in accounts payable and procurement, with at least 2 years in a supervisory or lead role.
• Demonstrated ability to manage end-to-end accounts payable processes and oversee procurement workflows.
• Strong analytical skills and attention to detail.
• Excellent communication, organizational, and interpersonal skills.
• Proven ability to implement process improvements and internal controls.
• Commitment to integrity, transparency, and customer service.

Preferred:

• Familiarity with Ellucian Colleague and the Colleague Procurement Module is a plus.

Work environment

• The work environment includes indoor areas, primarily an office-like setting.

Remote capabilities

• This position is eligible for a hybrid schedule.

Physical demands

• Prolonged periods sitting at a desk and working on a computer.

Brooklyn Law School has an excellent benefits package that includes sick, personal and vacation paid time off, a generous retirement plan, dependent tuition scholarship Pre K- undergraduate college and additional summer Friday PTO.

Affirmative Action/EEO statement

It is the policy of Brooklyn Law School to be impartial in the treatment of all employees and applicants for employment without unlawful discrimination as to race, creed, religion, color, natural origin, citizenship status, gender, age, veteran status, disability, marital status, union affiliation, political affiliation, sexual orientation or preferences or any other legal protected status.