Executive Assistant

Company description

Spark Foundry was built during the most transformative time in the history of advertising and marketing. We deliver everything a traditional media agency has to offer and have grown into one of the world's most successful agencies by helping brands evolve their marketing by leveraging identity, commerce, artificial intelligence, and more to connect with people. Transformation is part of our DNA. Spark Foundry's start-up spirit delivers high-touch approaches and a never-ending desire to challenge the status quo. Combined with Publicis Media's powerhouse soul leveraging connected data assets, advanced AI applications, and investment clout, we "Bring HEAT to Brands." No other agency possesses the expertise that we do to address today's most pressing challenges to drive business transformation through media.

Overview

The Executive Assistant is responsible for providing administrative, computer, presentation and production support.

Responsibilities

• Manage calendar

• Make travel arrangements

• Process travel and expense reports in a timely manner

• Answer and screen phone calls, track messages, and respond to routine inquiries

• Organize and coordinate meetings including contacting participants, arranging venue, ordering supplies and refreshments

• Manage mail

• Make photocopies and send faxes

• Create and maintain department files

• Order supplies

• Type and format correspondence, memos, letters reports, and presentations

• Administer or coordinate special projects as assigned

Qualifications

• At least 8 years' administrative support experience; minimum of 3 years experience supporting a senior level executive

• Confidentiality a must - high level of trust and integrity

• Proficient in Microsoft Word, Excel and PowerPoint

• Good verbal and written communication skills

• Strong attention to detail

• Ability to prioritize

• Excellent organizational skills

• Ability to follow through on routine matters without supervision

Additional information

Our Publicis Groupe motto "Viva La Différence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected] .

Compensation Range: $75,050 - $120,159 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 05/08/2026.

All your information will be kept confidential according to EEO guidelines.

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