Construction Administrative Assistant

Job Description

Job Description

Express Employment Professionals currently seeking a detail-oriented and experienced Construction Project Coordinator for an in-office support role with our Brooklyn based client. This is a great opportunity for someone with a background in construction management, engineering, or infrastructure projects who enjoys a behind-the-scenes role focused on planning, coordination, and project support—without the need for travel.

You’ll play a key role in managing project documentation, schedules, budgets, and coordination across departments to ensure smooth project execution and client satisfaction.

Key Responsibilities:

• Support project managers with administrative and technical tasks from the office

• Review and prepare customer and subcontractor contracts

• Maintain and track project schedules, budgets, and job costs

• Prepare weekly/monthly progress and performance reports

• Assist with estimating, scope development, and submittal preparation

• Manage subcontractor documentation and material procurement

• Prepare and track RFIs, submittals, and project documentation

• Coordinate internal project meetings and ensure timely communication

• Support financial reviews, billing, and cost tracking

• Collaborate closely with operations and business development teams

Qualifications:

• Bachelor’s degree in Engineering, Construction Management, or a related field OR 5+ years of relevant experience preferred.

• Strong understanding of construction project lifecycles and documentation

• Proficient in Microsoft Excel and Word

• Solid understanding of basic accounting/finance principles is a plus

• Experience in infrastructure, municipal, or utility-related projects is preferred

• Familiarity with project management software (Primavera, JD Edwards, or similar) is a plus

• Strong organizational skills with the ability to manage multiple priorities

• Detail-oriented with a focus on quality and meeting deadlines

At Express Employment Professionals Brooklyn New York, we know what it takes to find employment solutions for both businesses and job seekers in the New York City area. Our staffing and recruiting team have an extensive range of resources to match qualified candidates with exciting throughout the five boroughs. Express New York’s staffing and professional recruitment is powered by technology and led by experienced talent strategists you can count on. We'll source, screen, and get you introductions to the perfect candidate—faster. Let us manage the whole staffing and recruiting process for you!

*Upon receiving your resume, we may keep you in consideration for other open positions with Express.