Accounts Payable Specialist

Description

At American Packaging Corporation (APC), you’ll find the packaging career you’ve been looking for. With competitive salaries, excellent benefits, 401(k) plans and tuition reimbursement programs, we nurture our employees while advancing and promoting diversity and inclusion. As the leading flexible packaging converter in North America for over a century, APC’s longstanding success is fueled from the inside out. We’re constantly seeking to improve our internal operations and were named a “Best of the Best” in the Best workplaces in the America’s awards for 12 years in a row. It’s how and why we engage the best and brightest talent to continue propelling our shared success into the future.

Accounts Payable Specialist

LOCATION : Rochester, NY

SUMMARY : The Accounts Payable Specialist is responsible for the accounts payable function for the division. The primary responsibilities include approving vendor invoices for payment and processing payments efficiently.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Process incoming invoices by performing three-way match and obtaining proper approvals
• Review purchase orders and received items in the PO system and ensure items are received properly and coded to the correct general ledger account
• Communicate with other teams and locations regularly for outstanding items
• Match and audit all non-purchase order invoices
• Review invoices for proper treatment of sales and use tax
• Accurately enter vendor invoices for payment and review entries for completeness and accuracy
• Request and/or generate payments weekly (check, ACH, and wire)
• Address and investigate all vendor inquiries, Request and review vendor statements regularly
• Perform month end closing activities (cutoff, accrual, and reconciliation)
• Prepare sales and use tax return, as required by states of operation
• Prepare manufacturing exemption certificates
• Maintain vendor records by requesting updated information and verifying information provided
• Cross train to assist and backup other areas of accounting
• Assist with annual audit procedures and requests
• Support department projects by completing research and gathering documents
• Maintain detailed and up-to-date documentation of department procedures

Requirements

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

• Bachelor's degree in accounting or related field from four-year college or university; or Associate degree in accounting or related field plus 2 years of experience; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Other Skills & Abilities

Candidate must possess/exhibit the following skills/abilities:

• Reliability: at work every day on time
• Accuracy: uncompromised
• Communication Skills: technical information, internal/external customers, all levels of employees
• Conflict Resolution
• Attention to Details
• Independence
• Manage multiple projects, priorities, and deadlines
• Organizational skills
• Professionalism/professional demeanor
• Team: work as a member with all employees
• Proficiency in MS Office products including Excel

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, and use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to reach with hands and arms, stand, walk, stoop, kneel, crouch or crawl and climb or balance. The employee is regularly required to hear.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

American Packaging Corporation is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. American Packaging Corporation will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. EOE/AA Disability/Veteran.

If you are interested in applying for an employment opportunity and need special assistance or an accommodation to apply for a posted position, please contact our Human Resources department at: [email protected].

Salary Description

Range: $50K - $75K