Associate Office Manager

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About Gelfand, Rennert & Feldman Founded in 1967, Gelfand, Rennert & Feldman ("GRF") is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, and London.

We are seeking an Associate Office Manager to join our team of dedicated professionals.

Location: This position is based out of White Plains (NY) on a full-time basis, and will entail consistent travel to our secondary location in Manhattan (1+ days a week).

Overview of Role: The Associate Office Manager is responsible for overseeing the day-to-day operations of the local office sites.

Responsibilities:

• Work with admin team to maintain updated client list
• Receive incoming mail, packages, and checks, and process accordingly to the service plan for each client
• Process and mail checks
• Make e-deposits
• Perform coverage of reception desk, as needed
• Respond to requests to prepare outgoing mail and packages (FedEx, certified mail, messengers, etc.)
• Maintain contact with building management to remain abreast of facility issues
• Supervise fire drills
• Order and maintain all kitchen and office supplies
• Liaise with vendors and management to address operational issues
• Clean and organize desks for departing and new employees
• Determine employee seating arrangements and floor plans, and coordinate remodels and office moves
• Off-site storage inventory
• Coordinate, in conjunction with the Morale Committee, various office events and parties
• Other projects and duties, as assigned

A successful candidate will possess the following qualifications:

• 5+ years of office management experience, preferably in the financial services field or comparable
• High School Diploma or GED equivalent is required
• Solid interpersonal skills and other key soft skills (i.e., communication, time management, emotional intelligence, adaptability, active listening, critical-thinking, etc.) to create and maintain a trusting relationship with staff
• Expert written and verbal communication skills
• Proactive with strong attention to detail
• High standard of neatness and organization
• Ability to manage and train staff with clear direction
• Ability to problem solve and provide solutions in a variety of business situations
• Ability to juggle multiple projects and deadlines with strong follow-through
• Maintain a level-head when interacting with high-profile clients
• Intermediate knowledge of Microsoft Word, Excel, Outlook, and PowerPoint

Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Benefits & Pay

We offer a diverse and employee-friendly environment with great work/life balance. Our comprehensive benefits package includes:

• Multiple Medical, Dental and Vision plans (including HSA and FSA options)
• Generous paid time off policy
• Paid holidays
• Hybrid work flexibility
• 401(k) with discretionary match
• Discretionary performance bonus
• Tuition assistance and career advancement programs
• CPA program (employer-paid prep materials, paid time off to study and sit for exams, a CPA completion bonus, continued education and license renewals)
• Early office closures for major holidays
• Discretionary profit-sharing program
• Employee and client referral bonus
• Commuter benefits
• Wellness program

This is an exempt position. Employee compensation is determined by a variety of factors including, but not limited to, employee education/training/credentials, employee work experience, work location (including if the employee will be hybrid or fully in-office), the scope and responsibilities of the role, internal peer equity, and market considerations. The expected base compensation hiring range for this position is $60,000 to $75,000 per year.

Gelfand, Rennert & Feldman is an Equal Opportunity Employer.

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