Executive Assistant, VP HR
- Ensures VP, HR is properly prepared and equipped for all meetings by reviewing and preparing information packages and assisting with presentations.
- Provides administrative support to SVP, CHRO including preparation of presentations / training / correspondence, scheduling, travel, and expenses.
- Manage HR/Payroll leadership team travel logistics and activities, including accommodations, transportation. Serves as the point person for the moves from track to track.
- Organize team communications and plan events, both internal and off-site.
- Keeps running task list for SVP, CHRO and assigns priority attention to matters based on time-sensitivity, legal implications, and company needs.
- Conducts structured monthly department audit to identify opportunities for improvement in HR & Payroll processes and activities.
- Owns the department’s contracts calendar and plans proactively for opportunities to seek new vendors when appropriate.
- Monitors and manages the budget for the Office of Human Resources, reviews reports, maintains records of expenditures, and recommends budget adjustments.
- Assists SVP, CHRO in addressing high level employee and labor relations matters with utmost confidentiality.
- Manages PTO time request and submits weekly time keeping for the HR and Payroll department.
- Manages the Saratoga expense check processing and distribution for Organization.
- Employees within this role will have continuous contact/communication with high levels of internal management.
- Ability to maintain confidential information.
- Excellent organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Experience in overseeing budgets and expenses.
- Proficient in Microsoft Office Suite or similar software.
- Elevates Everyone’s Experience through meaningful interactions and communication. And, by treating each other with respect and consistently displaying value and appreciation for the contributions of others.
- Advances a Culture of Safety and Integrity by acting in the organization’s best interest, adhering to all policies, and upholding ethical standards.
- Innovates and adapts by seeking feedback to improve performance, introducing new ideas and solutions to advance the organization.
- Shows Pride of Ownership by being accountable for your role and responsibilities, mentoring colleagues, maintaining transparency in all interactions, and sharing your success with everyone involved.
- Achieves Excellence by delivering your best effort, demonstrating exceptional leadership attributes, and persevering through challenges.
- Education: Bachelor’s Degree
- 4+ Years of Experience Supporting an Executive
- Must have experience working in a professional office environment, performing administrative duties, and providing support to managers
- Primarily sedentary in nature as this is an office role. This job is 100% on site and requires working at Belmont Park (Elmont) and Aqueduct Racetrack (Jamaica). There are no special physical requirements for this role.
Recommended Jobs
Retail Store Manager
PetSmart does Anything for Pets and Everything for You – JOIN OUR TEAM! Retail Store Manager About Life at PetSmart At PetSmart, we’re more than just a company obsessed with pets ; we’re o…
Independent Contractor: Window and Door Installation Crews
Wonder, a leader in home improvement since 1962, is growing fast—and we want you to grow with us! Recognized as one of Rochester’s Top 100 companies and one of New York’s Best Companies to Work For in…
Handyperson
Job Description Job Description HANDYPERSON Handypersons provide general support for the Public Theater’s facilities. This is an active role that conducts basic maintenance at the Public The…
Assistant Director
Job Description Job Description Daemen University is a dynamic, independent, liberal arts institution committed to excellence in student centered learning. The University places special emphasis …
Certified Public Accountant
Role Overview: Align Social Impact is seeking a detail-oriented and mission-aligned Certified Public Accountant (CPA) to join our team in a contract capacity. This role is ideal for a finance profes…
Nurse Manager
Location Details To Include With Cover Letter ~How many years of Nurse Management experience do you have? ~Do you have the following license or certification: NJ and NY Registered Nurse (RN)? …
Accounts Receivable Finance Associate
Proxymity does not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or ba…
LPN - Skilled Nursing Home
At NYC Health + Hospitals, our mission is to deliver high-quality health care services without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity,…
Sales Associate
Van Cleef & Arpels seeks a Sales Associate in New York City to achieve sales goals and manage client relationships within the luxury jewelry sector. The role involves CRM management, event coordinatio…
Client Advisor
Bulgari seeks a Client Advisor in New York to deliver world-class luxury experiences and build lasting client relationships. The role involves mastering the Bulgari Selling Ceremony, achieving sales t…