Accounts payable specialist

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is responsible for the payment or distribution of all accounts payable related transactions to support the operations of all campuses. This includes handling invoices, reimbursements, refunds, credits, and related transactions across various payment methods. The role ensures timely and accurate payment of payables and related credits, while maintaining compliance with all relevant policies and regulations. The specialist will provide exceptional service levels to all stakeholders, both internal and external to the organization.

Responsibilities

• Ensure payments of invoices, reimbursements, refunds, credits, and related items are processed in an accurate and timely manner using the Enterprise Resource Planning (ERP) software.
• Be aware of and consider invoices with sensitive payment terms or rebate or discount opportunities based on payment timing, addressing issues that require additional intervention promptly.
• Compile and distribute mailed payments timely and accurately.
• Ensure compliance with and enforcement of all applicable policies, procedures, and regulations, including ensuring invoices and expense reimbursements include appropriate documentation and approval.
• Maintain compliance with supplier file processes and standards to ensure invoices and payments are processed and issued correctly.
• Manage a database and related files for supplier invoices that cannot be processed in ERP, ensuring documentation is accurate, complete, and reviewed weekly.
• Respond to inquiries and requests for assistance in a timely and professional manner, assisting, educating, and supporting departments, colleagues, and suppliers.
• Assist with coordination and completion of monthly and year-end activities, including 1099 filings.
• Help identify and pursue unclaimed funds for the organization.
• Ensure records are maintained and accessible to support and comply with financial processes and regulations.
• Collaborate with all other departments to support missions and ensure outstanding customer service in a collaborative and efficient manner.

Essential Skills

• Proficiency in accounts payable processes and accounting software.
• Experience with vendor invoices and communications.
• Strong skills in Microsoft Office, especially Microsoft Excel.
• Excellent administrative support skills, including filing, scanning, and data entry.
• Detail-oriented with strong computer skills.

Additional Skills & Qualifications

• 2+ years of experience in Accounts Payable.
• An associate degree is preferred for further company advancement.

Work Environment

The work schedule is from 8am to 4:30pm, Monday through Friday, with a 30-minute lunch break. The dress code is business casual. The team comprises over 15 people, providing a collaborative environment within the largest health system in the area, with opportunities for growth and advancement.

Job Type & Location

This is a Contract to Hire position based out of Menands, New York.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Menands,NY.

Application Deadline

This position is anticipated to close on Nov 5, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.