Executive Assistant

Executive Assistant to Managing Attorney

Alisme Law LLC | New York, NY

Support a High-Performing Business Litigation Practice

At Alisme Law LLC , we help business owners navigate complex disputes so they can protect what they have built and move forward with confidence. Our work focuses on sophisticated business litigation, including contract disputes, partnership conflicts, and employer-side employment matters.

As our firm continues to grow, we are seeking a highly organized and proactive Executive Assistant to support the Managing Attorney. This is a pivotal role for someone who thrives in a structured, fast-paced legal environment and enjoys helping a leader operate at the highest level of effectiveness.

This position is ideal for a professional with 2+ years of experience , preferably supporting attorneys in business litigation or complex civil litigation practices , who understands the importance of discretion, precision, and anticipation.

If you take pride in keeping things running smoothly, enjoy managing the details behind the scenes, and want to contribute to a high-performing legal team, we would love to hear from you.

What You Will Do:

Strategic Calendar & Schedule Management

You will maintain a highly organized, proactive scheduling system that keeps the Managing Attorney focused on high-value work.

Responsibilities include:

• Maintaining a structured calendar using block scheduling principles
• Ensuring meetings are scheduled appropriately with minimal conflicts
• Reviewing the calendar 24–48 hours ahead and proactively adjusting as needed
• Coordinating travel arrangements and professional events well in advance
• Managing logistics for conferences, workshops, and professional development events

Success in this area means a well-structured calendar, clear priorities, and zero avoidable scheduling conflicts.

Email Management & Communication Support

You will help ensure the Managing Attorney’s inbox is organized, prioritized, and managed strategically.

Responsibilities include:

• Reviewing and triaging incoming emails
• Drafting responses and delegating communications when appropriate
• Maintaining an organized inbox with minimal backlog
• Handling routine communications professionally on behalf of the Managing Attorney
• Providing weekly summaries highlighting priorities, deadlines, and emerging issues

This role requires excellent written communication skills and the ability to mirror the attorney’s voice and tone.

Task & Project Coordination

You will help ensure that internal and external responsibilities stay on track.

Responsibilities include:

• Tracking assignments and projects delegated by the Managing Attorney
• Maintaining a task dashboard with deadlines and priorities
• Following up with team members to ensure progress
• Ensuring projects are completed on schedule
• Monitoring key responsibilities so that nothing falls through the cracks

Marketing & Relationship Management Support

Professional relationships are critical in a litigation practice. You will assist in maintaining and nurturing those relationships.

Responsibilities include:

• Maintaining referral and professional contact databases
• Tracking marketing and relationship-building activities
• Coordinating follow-ups after meetings, introductions, or speaking events
• Sending thank-you notes or professional correspondence following networking interactions
• Maintaining organized marketing and referral tracking spreadsheets

Data Tracking & Reporting

You will assist in ensuring that leadership has clear visibility into firm performance metrics.

Responsibilities include:

• Maintaining dashboards that track marketing, production, sales, and financial metrics
• Preparing weekly check-in reports for the Managing Attorney
• Conducting research and assisting with planning tasks when needed
• Organizing key data to support decision-making

Supporting the Managing Attorney’s Effectiveness

Your role ultimately helps ensure the Managing Attorney stays focused on the work that drives the firm forward.

Responsibilities include:

• Providing daily priority briefings
• Protecting scheduled CEO or strategic planning time
• Managing reminders for critical deadlines, court dates, and deliverables
• Ensuring the majority of the attorney’s time is spent on strategic, leadership, and revenue-generating work

What We’re Looking For

Experience

• Minimum 2+ years of experience as an Executive Assistant, Legal Assistant, or Administrative Professional
• Experience in a law firm environment preferred
• Business litigation or civil litigation experience strongly preferred

Skills

• Exceptional organization and attention to detail
• Strong written and verbal communication skills
• Ability to prioritize competing demands in a fast-paced environment
• Professional judgment and discretion
• Proactive mindset with the ability to anticipate needs

Technology

• Comfortable with Microsoft Office, Google Workspace, and scheduling platforms
• Experience with legal practice management software is a plus

Why Join Alisme Law

• Work closely with firm leadership and gain insight into high-level legal strategy
• Be part of a focused, professional team committed to excellence
• Develop your career within a respected boutique litigation firm
• Contribute meaningfully to a practice that helps businesses navigate high-stakes disputes

The position is a full-time job with a salary between $55,000 and $65,000. For those who can demonstrate profitability, there is an opportunity for bonus compensation.

Prepare a cover letter with a maximum of TWO paragraphs and a closing sentence.

In the first paragraph, please explain what you believe are the three essential qualities needed in someone who works as an executive assistant and why you think they are the most critical. In the second paragraph, explain why you applied to this particular ad.

As a closing sentence, please write, "I have read the instructions contained in the job posting and have followed the instructions."

Do not send your resume through this website.

Email your resume and cover letter in PDF format to [email protected]. The email's subject line should be your last name (all caps), followed by the position you are applying for in lowercase, followed by one word you would use to describe yourself in all caps.

[For example: SMITH executive assistant AWESOME]

We look forward to reviewing your application.

APPLICATIONS RECEIVED THROUGH THIS SYSTEM THAT DO NOT FOLLOW INSTRUCTIONS WILL NOT BE CONSIDERED.

Pay: $55,000.00 - $65,000.00 per year

Work Location: In person