Executive Office Coordinator

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Proper Hospitality is seeking an Executive Office Coordinator at Montauk Yacht Club, a 107-room luxury property set to debut within The Collective. We offer competitive wages, flexible scheduling, growth opportunities, discounts across our entire portfolio, a comprehensive benefits offering including health and wellness perks, and a fun, exciting environment within the iconic Hamptons in New York!

Spanning 35 acres on Montauk's Star Island, Montauk Yacht Club offers waterfront views, a private beach, three pools, multiple dining options and over 200 wet slips that can accommodate boats from small day cruisers to 300-foot superyachts. Holding eight decades of East End history as an elite social club and thoughtfully reborn for the modern traveler, guests can expect classic East Coast architecture, well-appointed interiors and detail-driven amenities.

As the Executive Office Coordinator, you will play a pivotal role in providing administrative support to our executive team. You will be responsible for ensuring the smooth functioning of the executive team office, handling confidential information with discretion and assisting in various administrative tasks. Your exceptional organizational skills and attention to detail will be essential in maintaining the highest level of professionalism and efficiency within our hotel.

Key Responsibilities

• Manage the administrative portion of the executive team's daily operations, ensuring the department runs efficiently
• Greet and assist visitors to the executive team's office in a professional and welcoming manner
• Handle incoming calls, emails and correspondence, directing them to the appropriate executives or departments-
• Schedule appointments, meetings and conferences for the executive team, including arranging travel and accommodations when necessary
• Prepare and distribute reports, presentations and documents as requested by the executives
• Maintain and update executive team's calendars, ensuring they are informed of all appointments and commitments
• Act as a liaison between the executive team and other departments within the hotel
• Assist with event planning and coordination for executive-level functions and meetings
• Manage confidential information with the utmost discretion and maintain strict confidentiality
• Handle special projects and other duties as assigned by the executive team
• Collaborate with the administrative team to streamline office processes and improve efficiency

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or a related field preferred
• Proven experience as an executive assistant or office coordinator in a luxury hotel or similar upscale environment
• Exceptional organizational and time-management skills
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite and office management software
• Ability to multitask and prioritize tasks effectively
• Discretion and the ability to handle sensitive information with confidentiality
• A professional and polished appearance and demeanor
• Flexibility to work occasional evenings and weekends as needed

Company Overview Proper Hospitality is made up of a diverse group of passionate individuals who share a common love for hotels and the art of hospitality. Our philosophy is simple: There is a right way to do things and anything less just isn't proper. We are seeking out the “best of the best” from inside and outside of the industry to work alongside us as we grow a new kind of lifestyle Hospitality Company inspired by a centuries-old tradition. The work is challenging and fast-paced, but rewarding above all.

We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other federal/state protected category.

Proper Hospitality will consider qualified applicants with criminal histories in a manner consistent with local Fair Chance Hiring Ordinances.

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