Office Assistant

Upscale French Restaurant Group is seeking an experienced and passionate Office Assistant to organize and coordinate office administration and procedures to ensure organizational effectiveness and efficiency. As the Office Assistant, you play a key role in restaurant operations by onboarding employees, maintaining employee records, and assisting with reporting for payroll. Proficiency with computers and accurate data entry is of great importance for this role.

Primary Responsibilities :

• Support restaurant operations by maintaining office systems.
• Maintain office services by organizing office operations and procedures, assisting with payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Onboard and offboards all employees and ensures that necessary paperwork is filed accordingly.
• Inform employees about company benefits including health insurance policies, Paid Family Leave, Disability Insurance, Workers’ Compensation, and FMLA.
• Complete payroll, including printing and editing timecards, notifying accounting of any irregular pay, and tracking spread of hours and sick pay.
• Work with the General Manager and HR Manager to ensure compliance with SOPs and employment laws.
• Oversee scanning of all receipts and invoices and submit all approved receipts and invoices to accounting
• Oversee scanning of all guest receipts and submit any chargeback receipts to accounting.
• The Office Assistant will occasionally serve as a Host to familiarize themselves with the operations and guests

Skills and Qualifications :

• Must have at least two years of experience in accounting and/or as an assistant.
• Professional demeanor and polished presentation
• Bachelor’s degree or equivalent work experience.
• Microsoft Office Suite proficiency (Word, Excel, Outlook).

Languages : French and Italian (highly preferred)

Compensation and Benefits :

• Competitive salary based on experience
• Medical benefits
• Great opportunities for growth

Le Bilboquet provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with respect to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Consistent with the Americans with Disabilities Act (ADA) and state and local laws, it is the policy of Le Bilboquet to provide reasonable accommodations when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If you believe a reasonable accommodation is needed, please contact Le Bilboquet’s Human Resources Manager at [email protected] or (212) 751-3036