Administrative / Executive Assistant - In Person
Administrative / Executive Assistant – In Person
New York, NY
IVY Engineering Group is looking for a motivated and organized Administrative / Executive Assistant to support our growing engineering and construction management firm.
This role is ideal for someone who is proactive, detail-oriented, and comfortable handling a variety of day-to-day administrative and business support tasks in a fast-paced environment.
Responsibilities
- Support day-to-day office operations
- Manage calendars and scheduling
- Help identify and track new RFP/RFQ opportunities on agency websites
- Print, scan, organize, and prepare documents
- Register staff for industry events and meetings
- Communicate with clients, teaming partners, and employees
- Assist with proposal coordination and general office support
- Help maintain organized digital and physical records
- Assist with screening and interviewing candidates
- Review employee timesheets
- Assist with onboarding new staff members
- Support basic IT and office technology needs
- Track employee certifications, trainings, and renewals
Qualifications
- Strong organizational and communication skills
- Comfortable multitasking and working independently
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Professional and reliable
- Prior administrative or executive assistant experience preferred
- Experience in engineering, construction, or professional services is a plus
- Notary Public certification is a plus
Position Details
- Full-time, in-person position
- After 4 months, position may transition to hybrid based on performance and business needs
- Before applying, please make sure you are able to commute to Downtown Manhattan on a daily basis
Please send your resume and a short introduction to [email protected].
Pay: $28.00 - $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Recommended Jobs
Client Advisor Miu Miu 57th St
Founded in 1913 in Italy, the Prada Group was built on a tradition of excellence and with a vision of innovation. The Group, a world leader in the luxury sector, operates in more than 45 countries wit…
Director - Revenue Operations
ScaleOps, the leader in real-time automated cloud resource management, is revolutionizing how DevOps teams manage their cloud-native application infrastructures. Backed by venture capital and softwar…
Genesys Developer
• 4+ years of hands‑on experience in Contact Center technologies with strong expertise in Genesys Cloud IVR development using Architect • Proven capability in IVR design and end‑to‑end call flow d…
Modern Languages - Adjunct Pool
Modern Languages - Adjunct (Pool) Hartwick College is accepting applications on a continuing basis for instructors who are qualified to teach introductory and intermediate courses in French and …
OTR Dry Van Company Driver W2 Job in South Ozone Park, NY by American Trucking Group
Dry Van Company Driver W2 - South Ozone Park, NY Are you eager to transform your Class A CDL driving passion into a fulfilling career? If you want a trucking job that provides flexibility and th…
IT Manager
Kforce has a client in NYC that is seeking an IT Manager. Responsibilities: * Serve as the primary internal point of contact for all IT-related matters * Coordinate with outsourced IT help desk to en…
Office & Experience Manager
The Role We’re looking for an Office & Experience Manager to lead the day-to-day operations of our NYC office while shaping a space that reflects our culture, energy, and standards. This role g…
Assistant Project Manager
Assistant Project Manager The Assistant Project Manager assists the Project Manager and the project team with executing a project and helps manage all subcontractors, vendors, and professionals to…
Strategy Director - Hotels.com
Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our…
Licensed Veterinary Technician (LVT)
Waterville Veterinary Clinic is located in Waterville, NY and is searching for a licensed or license-eligible veterinary technician. We are a 12-doctor general practice providing preventative care, s…