Executive Assistant (Part-time)

P/T Executive Assistant

Company: Cannon Industries, Inc.

Location: On-Site

Employment Type: Part-Time

Department: Executive Administration

Reports To: President / Executive Leadership

Position Summary

Cannon Industries, Inc. is seeking a highly organized and experienced  Executive Assistant  to provide comprehensive administrative and operational support to executive leadership. This role requires a professional who demonstrates  exceptional attention to detail, a proactive mindset, and strong communication skills , while managing multiple priorities in a fast-paced environment.

The ideal candidate is resourceful, discreet, and highly organized, with the ability to anticipate needs, manage competing priorities, and support executive-level initiatives. This individual will serve as a key partner in helping leadership remain focused on strategic priorities and operational efficiency.

A  Bachelor’s degree is preferred , along with proven experience supporting senior-level executives.

Key Responsibilities

Executive Support

• Provide high-level administrative support to executive leadership
• Manage executive calendars, including scheduling meetings, appointments, and travel
• Coordinate internal and external meetings, including preparing agendas and materials
• Screen calls, emails, and correspondence, prioritizing matters appropriately
• Draft and edit professional communications, presentations, and reports
• Maintain confidentiality of sensitive business and personnel information

Meeting & Project Coordination

• Coordinate leadership meetings and company-wide communications
• Prepare meeting agendas, briefing documents, and follow-up action items
• Track key initiatives and deadlines on behalf of leadership
• Support special projects and executive initiatives
• Assist with preparation of presentations and executive-level documentation

Communication & Coordination

• Serve as liaison between executives and internal teams
• Coordinate communication with clients, vendors, and partners
• Ensure timely follow-up on executive requests and action items
• Assist with drafting internal announcements and executive correspondence

Administrative & Operational Support

• Manage travel arrangements, including flights, hotels, and itineraries
• Process expense reports and administrative documentation
• Maintain organized electronic and physical filing systems
• Assist with office coordination and executive administrative functions
• Support company events, leadership meetings, and strategic planning sessions

Required Qualifications

• Bachelor’s degree preferred (Business Administration, Communications, or related field)
• 5+ years of experience supporting executive leadership
• Exceptional organizational and time management skills
• Strong attention to detail and accuracy
• Proactive mindset with ability to anticipate needs
• Effective written and verbal communication skills
• Ability to manage confidential information with discretion
• Strong problem-solving and decision-making skills
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience supporting executives in manufacturing or industrial environments
• Experience preparing executive presentations and reports
• Experience with project coordination or executive-level initiatives
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
• Experience with calendar and project management tools

Key Competencies

• Attention to Detail
• Proactive Mindset
• Effective Communication
• Professionalism
• Confidentiality & Discretion
• Organization & Time Management
• Problem Solving
• Adaptability
• Executive Presence

Work Schedule

• Part-Time
• On-Site at Cannon Industries, Inc.
• Monday – Friday (Occasional flexibility may be required based on executive needs)

About Cannon Industries, Inc.

Cannon Industries, Inc. is a growing sheet metal fabrication company committed to operational excellence, quality, and teamwork. We value professionals who bring initiative, professionalism, and a commitment to supporting organizational success.

Equal Opportunity Employer

Cannon Industries, Inc. is an Equal Opportunity Employer and values diversity in the workplace.