Billing and Accounting Administrator

Company Overview
CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering.

Summary
The Billing & Accounting Administrator is responsible for managing invoice processing, accounts receivable, and related financial tasks. This position is based at CME’s Corporate Headquarters in East Syracuse, NY, with working hours from Monday to Friday, 8:00 AM to 4:30 PM.

Responsibilities and Duties

• Invoicing - complete invoices and enter sales data into QuickBooks, complete and distribute invoicing monthly and according to the client invoice schedule.
• Accounts Receivable - complete A/R calls, generate reports, and update QuickBooks. This includes processing and storing all backup documentation that relates to the conclusions stated in the report.
• Payroll Processing - process and submit payroll documentation including, but not limited to making Divisional Staff aware of any changes or discrepancies with timesheets, expense sheets, or documented time worked
• Provide clear communication with Billing and Accounting administrative staff and CME clients.
• Complete New Project set-up, and contract compliance.

Qualifications and Skills

• High school diploma is necessary; associate’s degree in business, accounting or related is ideal.
• Proficient in Microsoft programs: Excel, Word, and Outlook. Must possess extensive experience creating spreadsheets and manipulating data using Excel.
• Proficient in QuickBooks, or similar accounting software is desirable.
• Organized and possess exceptional communication skills.
• Ability to initiate and follow through with requests for information and track due dates.
• Strong time-management skills and possess the ability to prioritize.

Compensation: $21 - 25 / hour

Benefits and Perks
CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees.

This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws.

CME Associates, Inc. is an Affirmative Action Employer.

A New York State Certified Woman Owned Business Enterprise (WBE).