Self Direction Housing Coordinator

We accept applications for open positions. We are an equal opportunity employer.

Empowering People's Independence (EPI), provides support for people with
developmental disabilities, epilepsy, and brain injury through progressive, tailored care to improve their health, wellbeing, independence, and social inclusion

Job Purpose:
The primary purpose of this position is to assist individuals and/or their families with implementing their self-direction budgets by attending meetings and ensuring payments are made according to budget. As employer of record, ensure quality and Medicaid Compliance standards are met according to regulations. This role also specializes in management of housing subsidies through Office for People with Developmental Disabilities (OPWDD).

Hiring Rate $22-$26/hour commensurate with experience

Benefits:

• 403(b) with discretionary match
• Dental & Vision insurance
• Employee assistance program
• Flexible spending account
• Health insurance with HSA and employer match
• Health savings account
• Life insurance
• Generous PTO bank
• Parental leave
• Referral program

Essential Functions:
Self-Direction Coordinator

• Direct contact for person supported and manager of service; this includes serving as a member of their Circle of Support (COS) as assigned per caseload.
• Provide ongoing training and support to persons supported and COS to gain and maintain the skills necessary to manage self-directed services.
• Participation in annual and/or semi-annual Life Plan meetings per person supported preference (in person or virtually).
• Management of compliance related documents assures the timely and accurate completion of plan for individuals receiving services per OPWDD and other regulatory requirements including but not limited to, annual forms, staff action plan, Life Plan, budget and all other supporting documentation.
• Maintain documentation standards in electronic health records systems.
• Perform duties associated with the agency’s employer of record responsibilities. This includes assisting individuals with managing their staffs job assignment, wage/status, and onboarding.
• Perform at minimum, quarterly check-in calls to ensure satisfaction with services.
• Monitor budget activity to ensure expenses are within the Personal Resource Account (PRA) and meet all OPWDD regulations.
• Remain compliant with all regulations and guidance associated with self-directed services (including but not limited to; quarterly Webex, Administrative Directive Memorandum (ADM) and Self-Direction Guide for Providers).
• Reporting any incidents or compliance concerns to appropriate personnel.
• Consult with Program Managers/Supervisors to ensure consistency of services.
• Performs other duties assigned by Self-Direction Supervisor and/or designee within scope of practice.

Housing Coordinator:

• Ensure housing payments and billing meets Federal, State and local regulations, while engaging in continuous learning and being up to date on changing regulations.
• Handles correspondence and collaboration with people supported, vendors, and support team members in a timely and professional manner.
• Assists in maintaining and tracking all documents needed for person to receive their housing subsidy.
• Completion of Housing report and confirmation of payments monthly.
• Completes and submits monthly housing administrative billing per ADM.
• Complete in-person inspections of individuals home/apartment to complete Quality Assurance checklist per the ADM.

Non-Essential Functions:

• Participate in various EPI committees.

Compliance:

• Must maintain confidentiality and exercise discretion concerning all business-related matters, including but not limited to board/vendors/donors’ names, investigations, finance, operations, and employee relations matters.
• Must complete specific company required trainings as mandated by our governing agency, OPWDD, at time of hire and annually thereafter.

Professional Deportment: Consistently demonstrate EPI’s Values:
1. Integrity

• I will do what I say I will do.
• I honor my commitments, follow up, and adjust expectations if circumstances change.
• I do the right thing when no one is watching.

2. Courage

• I own my responsibilities and take initiative without being told to do something.
• I do not shy away from difficult conversations. I will give and receive honest feedback.
• I constructively share my ideas and lean into disagreements for the betterment of the organization.

3. Adaptability

• I am open to different ideas and ways of accomplishing our mission.
• I am approachable and work to develop self-awareness around how I am being perceived by others.
• I own my mistakes and learn from them.

4. Respect

• I treat others the way they want to be treated.
• I am courteous, responsive, and presume best intentions.
• I recognize and acknowledge positive actions and contributions. I give credit where it is due.
• I listen to understand and reframe my message to ensure I am understood.

Education and Experience:

• Bachelor’s Degree preferred in a related field and two years’ experience in the human service field OR a 2-year degree in a related field and 4 years’ experience in the human service field OR High School Diploma and 5 years’ experience in the human service field.

Supervision:

• None

Computer Skills:
Strong working knowledge of Microsoft programs to include Email, Word, Excel, PowerPoint, Teams.

Qualifications:

• Must possess and maintain a valid NYS Driver’s License- a vehicle is required for business travel.
• Mature interpersonal/professional skills to effectively collaborate, resolve issues and maintain confidentiality.
• Solid verbal and written communication skills and ability to communicate with all employees & self-hired staff within various levels of the organization.
• Strong numerical comprehension.
• Strong attention to detail.
• Demonstrated ability to use poise, tact, and diplomacy, during difficult and/or stressful situations.
• Proven ability to work in a fast-paced environment, with demonstrated ability to manage multiple tasks, and customer requests, while meeting deadlines.

Physical Demands:
The physical demands described below are representative of those that are required to successfully perform the essential functions of this job. Individuals with disabilities, which impact their ability to perform the essential functions, will need to review reasonable accommodations with Human Resources.

• Must be able to talk, hear, stand, stoop, walk, and/or sit for extended periods of time; may have to twist, bend, use hand to finger, stretch with hands and arms.
• Specific vision abilities required by this job include close vision and ability to adjust focus
• May be exposed to strong odors from time to time.
• Must be able to lift and carry up to 50 lbs.
• While performing the duties of this position, exposure to changing weather conditions will occur.

#IND

Empowering People's Independence(EPI)

1650 South Avenue
Rochester, N.Y. 14620
Call or Text us at (585)204-0896
[email protected]