Accounts Payable Specialist

Description

This position will primarily handle Accounts Payable for the hotel, marina and golf courses, with additional cash deposit responsibilities. Advancement opportunity is expected after a comprehensive understanding of all initial duties is achieved; to include group & package reconciliation, rent collection, GL Account review, adjusting journal entries and participation in the month-end process.

• Collect and review accounts payable invoices for correctness, proper authorization, and expense coding.
• Enter invoices into the hospitality accounting system, M3 along with image backup.
• Ensure invoices have the correct due date in the system
• Add, edit and update vendor information
• Make payments by checks, online, credit card, phone as directed by Essex Controller
• Reconcile vendor statements and resolve vendor inquiries via phone and email
• Complete daily cash review and take deposits to the bank
• Manage the Accounting department’s administrative tasks which include copying, faxing, scanning, and handling incoming/outgoing mail.
• Knowledge of inventory and purchasing
• Perform other accounting-related tasks and projects (after training) as assigned by the Essex Controller

Requirements

• Must have some accounting work experience and general accounting knowledge of debits & credits, accounts payable, accounts receivable and fixed assets. Prior experience with trial balance analysis and general ledger account reconciliation a plus.
• Candidate should have a proficiency to read, write and speak English. Must be able to provide, receive and comprehend verbal and written instructions and information.
• Prior experience in a customer-facing position is desirable. Preferred candidates will have previous hotel experience.
• Must be a self-starter and be able to work primarily independently, but will also coordinate with department heads on site.
• Basic data entry skills and familiarity with Microsoft Office, as well as experience with other accounting systems.
• A high level of detail is required to ensure the volume of invoices are handled quickly and correctly.