Construction Bid Coordinator

Job Description

Job Description

Salary:

Do you have a passion for the Construction Industry? Is working for a thriving company that offers our employees professional growth opportunities and unbelievable employee benefits important for you? Then being part of our team at Lunacon Construction Group is the place to be!

Lunacon Construction's #1 priority is to ensure client satisfaction, we provide a broad range of construction management and general contracting services through a "hands-on" approach that thrives on hard work, dedication, and the development of a great level of trustworthiness from our employees to our clients.

Lunacon leadership has over 50 years of collective experience in the industry. We have successfully managed a wide range of projects with contract values of over $1.8 billion dollars.

We are seeking a competent Bid Coordinator to nurture strategic relationships with subcontractors, suppliers, and industry professionals. Participates in pursuit of new business leads generating $10M annual new business and tracks leads, bids, and business awards. Constantly innovate new ideas on how to procure the best pricing in the market for specific trades.

Duties and Responsibilities

• Provide 3-5 trade partners quotes to estimators per trade with complete scope before Bid Due Date.
• Support Estimators on bid package production, scope coverage on all estimates and create master subcontractor database for all markets.
• Handle all subcontractor interactions in a manner designed to build a long term relationship.
• Support Estimators on bid package production, scope coverage on all estimates and create master subcontractor database for all markets
  
• Optimize the ITB and scope pricing process to support $30-$50M growth by year end December 31, 2021.

• Follow up with trade partners 1-2 week before bid due date, to insure accurate scope, pre-qualification, pricing, and participation in bid.
• Solicits and follow up with competitive bids from qualified subcontractors and suppliers 1 week before bid due date.

• Meet all proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval;
  
• Create, maintain and use of Historical Data before, during and after bid process.

• Handle all Trade Partners and consultants interactions in a manner designed to build long term relationship.
• Ensure accurate documentation, communication, with the Trade partners during bid process.

• Manage Salesforce Bid Board on a weekly basis with agendas and changes to in the bid process
  
• Document Control utilizing and maintaining data integrity of SmartBid to support company growth and mitigate risk during bid process.

• Maintain accurate bid and subcontractor historical data (pricing, contact info, scope, bid docs, changes in the bid process, etc) in Smartbid and software.
• Communicate with Subs utilizing smartbid, procore and avoiding the use of email communication that could decentralize the information.

• Maintain and communicate data on construction and material cost trends affecting preconstruction cost databases.
  
• Submit all bids by bid preparation date and notify estimator of non-participants who had previously accepted bid invitation.

• Transmit addenda and other bid information to subcontractors and internally.

• (RFPs) requirements to determine the information needed for specific proposals.
• Lead proposal strategy sessions with bid / estimating team members and key stakeholders
• Create bid lists that fit scope of job, ensuring that we have the right subs for the project.
• Guaranteed 100% scoping of projects bided

Qualifications

• Bachelor's Degree in Civil Engineering, Construction Management, Business Administration, or equivalent related work experience.
• 3-7 years of proposal writing experience
• 3-5 years managing and developing direct reports
• Ability to work under pressure to demanding deadlines
• Highly organized working method with strong attention to detail
• Ability to work with, and coordinate input from a wide range of stakeholders at all levels
• Strong organizational and communication skills
• High levels of grammatical, spelling and formatting accuracy
• Strong team player, with ability to work independently as well as in a team setting
• Proven skills in producing and editing content in a business environment
• Advanced user of MS Word and PowerPoint in accordance with corporate brand guidelines
• Competent user of Excel
• Ability to manage time, multi-task and thrive in a pressurized, deadline-driven environment