Job Offer: Office Manager- Provisional- DCB 2004- 22/23

Office Manager- Provisional- DCB 2004- 22/23

ANTICIPATED VACANCY:
OFFICE MANAGER- PROVISIONAL



LOCATION(S):  Facilities & Operations



tasks: The following is indicative of the level and types of activities performed by incumbents in this title. It is not meant to be all-inclusive and does not preclude a manager from assigning activities not listed that could reasonably be expected to be performed by an employee in this title.
1. Supervises and participates in the preparation of payrolls, tax reports, and fiscal reports;
2. Supervises and participates in the preparation and maintenance of departmental records and archives;
3. Maintains control of the department’s fixed assets, i.e. furniture and equipment;
4. Supervises the purchasing and inventory of departmental office supplies;
5. May supervise the purchasing function for all the needs of a department or several departments;
6. Assists in the preparation of annual budgets; maintains budget accounts;
7. May prepare the specifications for the purchase of vehicles and equipment and accept bids;
8. Files and maintains all related records such as records related to processing of payrolls, invoices, vouchers, bills and correspondence;
9. Operates calculator, computer and other related office machines;
10. Contacts vendors or other agencies to obtain additional information;
11. May perform special projects such as researching records, determining workflow and priorities and
cost studies;
12. May submit or supervise the submission of reimbursement vouchers to New York State or other entities;
13. May interview prospective employees and make recommendations for selection.



FULL PERFORMANCE expertise, expertise, AND ABILITIES : expertise of office practices necessary for interacting with staff, vendors, and the public, expediting office workflow, filing and retrieving information and compiling and analyzing information; expertise of software packages for word processing to produce memos and letters and for spreadsheets and database management to produce a variety of reports and financial spreadsheets; expertise of account keeping principles and practices as they apply to classifying financial transactions, maintaining, reconciling, and closing accounts; capability to act independently in carrying out the everyday functions of an office or program; capability to establish and maintain effective working relationships with others; capability to gather, compile and evaluate information and records, prepare reports, and make recommendations located on an analysis of data collected; capability to train employees in office procedures and guidelines; Personal characteristics necessary to execute the tasks of the position; Physical condition commensurate with the demands of the position.
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Qualifications required MINIMUM Qualifications required Graduation from high school or possession of a high school equivalency diploma and: EITHER: (A) Graduation from a New York State registered or regionally accredited college or university with a Bachelor's degree including or supplemented by six (6) standard credit hours in accounting; OR: (B) Four (4) years of full-time paid work practice maintaining financial accounts and records; OR: (C) An equivalent combination of education, training & practice between the limits of (A) and (B) above. SPECIAL General Requirements: Town of East Fishkill: located on location of assignment, appointing authority requires



This is a competitive Civil Service position and requires the applicant to be reachable on the future Dutchess County Human Resources Certification Eligible List.



START DATE:  ASAP



GRADE LEVEL: N/A