Project Data & Operations Coordinator

Project Data & Operations Coordinator

BLDG

About the Company: 

BLDG was founded in 2011 to further LSS Architecture’s dedication to design, craft, collaboration, and desire to find the best ways to create great architecture. BLDG is more than just a construction management company. We integrate with design teams early in design and collaborate closely throughout all phases to foster a holistic design and building process. BLDG provides valuable resources and expertise to the greater studio reinforcing a culture of curiosity, learning, and creating that we value. Come join our dynamic and multidisciplinary practice to create better ways to make better space. 

Role Summary:

The Project Administrator provides administrative, financial, and data-focused support for all BLDG projects. In addition to traditional project coordination, this role plays a key function in maintaining accurate project data, managing digital workflows, supporting reporting needs, and ensuring information is complete, consistent, and actionable across Project Teams.

Primary Responsibilities:

Project Coordination & Operations

• Support Project Teams (Architect, Project Manager, Site Manager, etc.) in all aspects and phases of a project.
• Ensure safety documents, permits, and company licenses are accurate and up to date.
• Assist field staff by ordering and tracking deliveries, materials, and site services.

Data Administration & Digital Workflow Support

• Enter, maintain, and audit project data, including contracts, vendor directory, invoices, change orders, purchase orders, payments, and Certificates of Insurance in Procore and other applications.
• Collect and monitor vendor supporting paperwork (e.g. Lien Waivers).

Financial & Reporting Support

• Assist with project financials, including client and vendor invoices and payments.
• Support budget tracking, payment schedules.
• Coordinate information between Project Teams and Finance Team.

Required Skills & Qualifications

Technical & Data Skills

• Proficiency in Procore including Financial Management Tools.
• Intermediate to advanced Microsoft Excel, including working with large datasets, lookups, pivot tables, charts, and data validation.
• Comprehensive knowledge of Office 365.
• Basic knowledge of QuickBooks preferred.
• Understanding digital workflow methodologies and data management practices.

Soft Skills & Competencies

• Strong organizational skills and ability to prioritize time-sensitive tasks.
• High attention to detail, accuracy, and consistency in data management.
• Clear written and verbal communication skills, including the ability to explain information effectively to internal and external stakeholders.
• Problem-solving mindset and the ability to proactively identify issues.

Experience: 

• 2–5 years of administrative experience.
• Experience in the construction or building design industry preferred.
• Experience with NYC/NYS agencies is a plus.

Benefits 

Comprehensive benefits package.

Salary range, 67k-80k based on experience and skill levels.

Applying

Send resume and cover letter to [email protected] , use BLDG for the subject line.