Remote Secretary/Receptionist
This is a remote position.
Responsibilities
- Performs administrative support work providing assistance to the public, and receiving and routing calls to the proper person; preparing and maintaining files and records, and related work as apparent or assigned
- Work is performed under the moderate supervision of the Principal
- Greets families and staff, maintains files, orders supplies, copy and drafts correspondence
- Greets general public and provides/assists and directs to the appropriate office
- Answers telephone, takes messages and makes appointments for staff
- Directs incoming calls to proper office or department for disposition
- Provides general information regarding school system activities and programs to the public
- Assists in entering data for staff
- Assists staff with other clerical duties as requested
- Perform a variety of office assistance tasks including: creating fliers about school events, provide internal communications with staff, have knowledge of school Ident-A-Kid sign in procedures, have a working knowledge of Wherebus to enter field trips
- Maintain the master calendar for school events
- Assist in coordinating substitute placement at the beginning of the day
- Assists the Principal and Assistant Principal with clerical responsibilities as needed
- Cross trained to complete the duties of Treasurer/Data Manager as needed
- Performs other related tasks as required
Requirements
Requirements:
Knowledge, Skills and Abilities• General knowledge of standard office and receptionist procedures and the operation of the switchboard.
• General knowledge of the functions and activities of the public school system.
• Ability to speak clearly.
• Ability to understand and follow written and oral directions.
• Ability to operate standard office, computer and word processing equipment.
• Ability to establish and maintain effective working relationships with associates, vendors and the general public.
Ability to work with staff positively.
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