Project Manager - New York City, NY

Position summary:

Project Managers have accountability and authority for achieving a project’s objectives. T hey direct a multi-disciplinary team aiming to complete a project. Project managers build and maintain relationships with internal and external customers. They have success in closing projects while aligning with business objectives .

Essential duties & responsibilities

Project Lifecycle and Logistics :

• Lead the team in the development of the project charter and management plan . Direct, manage, monitor, and control project. Evaluate tradeoffs within project . Communicate changes and adjustments to plan based on product, install or customer delays.

• Lead forecasting, scheduling, and scoping for large volume projects

• Directs project team to ensure engineering review documents and all project documents are uploaded to project plan.

• Lead project through review process and organize task tracking for considerations outside of scope .

• Sets accurate project timelines while eliminating return trips due to scope changes and scope creep

• Leads install scoping activities among project teams

• Lead PLM meetings and identify and outline scope as defined by sales , engineering and customer needs .

• Responsible for assigning follow-up action to stakeholder groups and holding them accountable for completion.

• Advise customers and business partners on best possible schedule that meets the needs of the customer and project team.

• Estimate, acquire and assign project team resources . Define the role, responsibility, and deliverables for each team member . Provide direct feedback to functional manager on performance reviews .

• Lead scheduling dis cussions and consider needs of all parties involved .

• Directs project team to ensure engineering review documents and project documents are uploaded to the project plan.

Budget and Risk Management:

• Proactively anticipates risk and lead complex risk mitigated projects

• Identifies risk and organize resources to support specialized risk mitigation

• Develop a risk management plan for the project. Identify , analyze and understand project risks, develop and monitor a risk response plan.

• Coll aborate with supporting resources internally and externally to drive solutions in line

with our quality standards.

• Collaborate with supervisor and/or project PM to establish sub -project budget . Leads, monitors and maintains costs within budget.

Stakeholder Management:

• Independently able to manage and communicate material preparation timelines to customers and internal business partners.

• Consult customers through site preparedness and equipment receipt process

• Leads customer kick off meetings for small and large scale projects

• Coordinates with customers, vendors and third party medical device companies

• Meet with project stakeholders to understand and refine project scope; review with manager for approval . Create detailed Work Breakdown Structure.

• Collaborate with sales partners to determine and manage customer expectations for production and resource allocation.

• Create project presentations materials and develops informational trackers for internal and external business partners

• Lead customers through project lifecycle and share value proposition in pre PO situations

• Develop a Stakeholder management plan for the project, based on the identification, analysis and understanding of Stakeholder expectations.

• Develop and execute the communications management plan for project team and the needs of key stakeholders

Knowledge and Capabilities

• Gains stakeholder trust, and maintains open communication channels with stakeholders, including development teams and sponsors  

• Stays calm and focused under pressure timelines and seeks to add additional responsibility where appropriate to have an impact outside of core role 

• Self-motivated: enjoys tackling goals, growing and developing, and is accountable for goals being met 

• Builds successful working relationships with internal and external personnel in various departments.

• Mentor Associate Project Managers through planning process, provides guidance and encouragement for less ten ured Project Managers.

• Drives results in support of the business, even in the face of demanding timelines. Steps up to take on additional responsibility where appropriate

• Adept at team management: selects the right people to the right tasks all while maintaining team morale and recognizing contributions .

• Able to communicate effectively to all stakeholders and partners

• Can influence without direct authority in a way that makes others want to be on their team .

• Incorporates end-user feedback to refine scope through the project lifecycle and can communicate changes, updates and decisions to key stakeholders

• Can understand and communicate how goals fit into broader organizational goals, and prioritize tasks/schedule accordingly.

• Pri oritizes tasks and activities based on impact on organizational objectives .

• Incorporates customer feedback refining scope as needed throughout project /program plan.

• Understand the importance of networking and utilizing that network and for ging strong relationships with outside colleagues

• Keeps customer involved in the solution creation process

• Keeps the customer at the heart of what we do

• Exercises good judgment and can weigh benefits and risk in order to make solid decisions despite ambiguity

• Applies structured approach to problem solving

• Exercises good judgement when it comes to risk taking and issue escalation

• Makes decisions with all relevant information in mind

• Encourages coo perative learning among peers and colleagues through performance feedback

• Growth mindset – ability to learn quickly and adapt to a changing environment.

Education & special trainings: ​​​​​

• ​ High school diploma plus 6+ years of relevant work experience , or an Associate’s degree with 4 years or a Bachelor’s degree.

• ​ PMP or equivalent preferred ​

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Qualifications & experience:

• ​​​4+ years of relevant project management work experience

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