Assistant Project Manager

Job Title: Assistant Project Manager

Job Description

• Join a leading construction firm, family-owned and operated since 1988, with a national portfolio of commercial and mixed-use projects.
• We are seeking a driven Assistant Project Manager in Williamsville, NY, who has the potential to grow into a Project Manager role.

Responsibilities

• Administer and manage monthly pay applications, including reviewing, compiling, and submitting applications for payment for key clients.
• Prepare, track, and reconcile construction contract documents, Change Orders, RFIs, and submittals.
• Maintain accurate project documentation and filing systems, ensuring compliance with contractual and regulatory requirements.
• Collaborate with internal project teams, field staff, general contractors, subcontractors, and consultants to ensure information flow, status updates, and deliverable accountability.
• Support reporting functions, including project progress reports, cost tracking, schedule updates, and key performance dashboards.
• Assist in invoice review, vendor coordination, insurance and bonding documentation, and contract compliance tasks.
• Support construction and development teams with additional administrative tasks as needed, including schedule coordination and internal systems management.

Essential Skills

• Bachelor’s degree in Construction Management, Engineering, Business Administration, Architecture, or a related field.
• 2-5+ years of experience in construction management, project administration, contract administration, or related fields within commercial construction or real estate development.
• Strong understanding of construction contracts, submittal processes, pay applications, and reporting compliance.
• Excellent written skills with a high degree of attention to detail.
• Proficiency with construction management software (e.g., Procore, Sage, Aconex, Buildertrend) and Microsoft Office Suite.
• Ability to interpret construction documents, scopes of work, and project schedules.

Additional Skills & Qualifications

• Experience in construction management and administration roles such as Assistant Project Manager, Construction Document Management, RFI Processing, and Change Order Management.

Work Environment

• The role is based in Williamsville, NY, within a family-owned real estate development firm known for its national portfolio of commercial and mixed-use projects.
• The position involves working with diverse teams and requires proficiency in various construction management technologies.

Job Type & Location

This is a Contract to Hire position based out of Williamsville, NY.

Pay And Benefits

The pay range for this position is $26.00 - $36.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Williamsville,NY. Application Deadline This position is anticipated to close on Feb 23, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] for other accommodation options.