Associate Buyer (Procurement)

The Role:

Position: Associate Buyer (Procurement)

Location: Central Islip, New York, USA

Employment Type: Full-time (Onsite)

Industry: Pharmaceuticals / Biotechnology / Clinical Research

Salary Range: USD 62,000 – 83,000

Work Hours: Monday – Friday, 8:30 AM – 5:30 PM

Job Purpose: The Associate Buyer (Procurement) will manage the end-to-end Procure-to-Pay (P2P) process for materials, Opex, and services.

This includes ensuring cost-effective purchasing while maintaining quality, compliance, and timely delivery standards. The role requires active involvement in supplier management, negotiations, contracts, and process optimisation.

Key Responsibilities:

• Manage end-to-end procurement activities, including RFQs, negotiations, contracts, and payments.
• Create and process purchase orders (POs) in SAP based on requisitions, ensuring accuracy and compliance.
• Work with internal stakeholders to procure Opex and services (testing, calibration, maintenance, rate contracts, etc.).
• Develop and maintain strong supplier/vendor relationships to ensure quality, compliance, and timely delivery.
• Negotiate pricing, terms, and conditions to secure favourable outcomes.
• Identify and develop alternate vendors to diversify the supply base and mitigate risk.
• Monitor supplier performance and implement corrective measures as needed.
• Oversee logistics activities, including tariff impact, freight, and shipping optimisation.
• Coordinate with stakeholders and use SAP to optimise inventory levels, avoiding shortages.
• Prepare and analyse procurement reports (e.g., PR-PO conversion, open orders, spend analysis).
• Identify opportunities for cost savings and process improvements.
• Ensure procurement activities comply with organisational policies and regulatory requirements.
• Stay informed on industry trends, market insights, and procurement best practices.

Key Interactions:

• Internal: R&D, Operations, QA/QC, Finance, Legal, Manufacturing teams.
• External: Suppliers, vendors, service providers, freight forwarders, customs/clearance agencies.

Benefits

• Competitive salary
• Standard industry benefits package
• Eligibility for the performance-based bonus program

Application Process: Please submit your CV and a cover letter outlining your relevant experience and qualifications.

Equal Opportunity Employer: We are committed to fostering a diverse and inclusive workplace. All qualified applicants will be considered without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Contact Person: Elvis Eckardt

Ideal Profile:

Qualifications & Skills:

Education:

• Bachelor’s degree (preferred) or Diploma in Chemical/Engineering or related field.

Experience:

• 3+ years in procurement, vendor negotiation, supplier management, or logistics.
• Experience with materials/parts purchasing, reporting, and strategic vendor management.
• Familiarity with SAP, Microsoft Suite, and GMP documentation practices.
• Strong knowledge of supply chain systems, forecasting, and budgeting.

Competencies:

• Strong negotiation and vendor management skills.
• Excellent analytical, problem-solving, and decision-making ability.
• Effective communication and presentation skills.
• Ability to collaborate with cross-functional teams.
• Understanding of compliance and risk management in procurement.
• Continuous improvement mindset with proven process optimisation skills.

Work Authorisation Requirement:

• Must be a U.S. citizen or Green Card Holder.

What's on Offer?

• Join a market leader within Pharmaceuticals / Biotechnology
• Fantastic work culture
• Attractive Salary & Benefits