Office Assistant

Who We Are: The Huff Group, LLC specializes in expanding the financial skills of people in business. These enhanced money skills enable non-financial people to fully understand financial terms and concepts and how they are applied to make money. This expanded knowledge enables these individuals to have a far greater impact within their companies or organizations.
Who We Want: We want an Office Assistant who will perform general administrative duties
including clerical, receptionist, and project-based work. The position requires proficient knowledge of Microsoft Suite, have a good attention to detail, and performs duties in a positive, professional, and friendly manner.
Essential Duties:

• Answers phones and route calls accordingly and helps filter questions if possible
• Greets guests in a professional, friendly manner and notifies employees of guest arrival
• Proactively track projects/tasks to ensure work is completed on schedule
• Creates and delivers inter and intra departmental written and verbal communication to ensure that the coordination is successful
• Prepares and edits correspondence, communications, presentations, and other documents
• Pursues delegated tasks to completion
• Establishes, develops, maintains, and updates filing system for department or branch
• Retrieves information from files when needed
• Conducts research, collects, and analyzes data to prepare reports and documents
• Manages and maintains employees’ schedules and appointments
• Arranges and coordinates meetings and events
• Monitors, screens, responds to, and distributes incoming communications
• Mails items and sorts mail for office employees
• Writes up service calls and job tickets
• Orders and tracks office supplies
• Processes paperwork and files under direction of branch employees
• Manages and executes the team Marketing Calendar
• Maintains and sends out monthly mailings
• Plans and executes events
• Creates and sends out videos to customers, vendors, and referral partners
• Exhibits extreme discretion in handling all business matters
• Participates in internal meetings and required trainings
• Maintains a professional image and demonstrates an understanding of and follows all Policies and Procedures
• Other duties as assigned

Requirements

Qualifications:

• High School Diploma or GED equivalent required
• Minimum of 1 years of administration experience preferred
• Proficient PC skills to include Excel, Word, and Microsoft Outlook
• Excellent written and verbal communication skills
• Strong customer service skills to internal and external customers
• Ability to develop positive relationships
• Exceptional organization and time management skills
• Ability to manage multiple tasks and deadlines in a fast paced environment
• Must be able to implement written procedures
• Independent, self-starting, team player with a positive attitude