Accounts Payable (AP) Associate

For over 75 years, Heatherwood has been dedicated to developing upscale residential rental communities, commercial properties, luxury urban spaces. Our reputation for quality construction, innovative design, and exceptional service has made us a recognized leader in the industry. At Heatherwood, we believe our employees are our greatest asset, which is why we prioritize professional development and promote from within.

We're looking for an Accounts Payable (AP) associate to join the team. The Accounts Payable Associate is responsible for managing and processing vendor invoices, expense reports, and payments in a timely and accurate manner. This role ensures compliance with company policies and procedures while maintaining strong relationships with vendors and internal stakeholders.

Requirements

Accounts Payable & Yardi BillPay:

• Process and manage Vendor invoices, payments, and reconciliation using Yardi BillPay.
• Monitor payment status, troubleshoot issues, and ensure compliance with company policies.
• Review and resolve discrepancies in vendor payments and statements.

1099 Filing & Compliance:

• Ensure proper classification of vendors for 1099 reporting.
• Assist with year-end 1099 preparation and filing, ensuring compliance with IRS regulations.
• Collect and maintain W-9 forms from vendors.

Vendor Setup & VendorCafe Management:

• Manage new vendor setup and onboarding in Yardi and VendorCafe.
• Verify vendor compliance, including insurance & tax documentation.
• Maintain accurate and up-to-date vendor records.
• Assist vendor with VendorCafe registration and troubleshooting issues.

Qualifications:

• 3+ years of experience in Accounts Payable.
• Hands-on experience with Yardi BillPay, 1099 filing, and VendorCafe are required.
• Strong understanding of AP processes, vendor management, and compliance.
• Poficiency in Microsoft Excel & Accounting software.
• Detail-oriented with strong problem-solving and organizational skills.
• Ability to work independently and in a team environment.
• Experience in real estate or property management industry is a plus

Education

• Bachelor's degree in Accounting, Finance, or related field preferred
• Associate's degree with relevant experience may be considered

Professional Development & Training

• Yardi system training and continued learning opportunities in property management software
• Access to industry webinars, conferences, and accounting workshops
• Participation in cross-functional projects to gain broader exposure to accounting and property operations
• One-on-one coaching and mentorship from senior finance leadership

Why Work With Heatherwood?

We don’t just hire employees—we invest in them. At Heatherwood, you’ll get:

• Competitive salary
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Employee Housing Discount
• Employer-Paid Coverage
• Employee Assistance Program (Life and Long-Term Disability Insurance)
• Employee Referral Program
• Ongoing training and internal growth opportunities