Freelance Office Coordinator
- Serve as the first point of contact for all visitors. Greet guests, coordinate hospitality, and ensure a seamless office experience.
- Notify staff of arrivals and escort visitors to meeting rooms.
- Manage all incoming and outgoing mail and deliveries.
- Support staff with outgoing shipments and maintain shipping accounts.
- Oversee office supply and in-house F&B inventory including ordering, organizing, and restocking.
- Maintain office presentation and organization across shared spaces, storage, and meeting rooms.
- Coordinate food, snack and beverage deliveries to keep our pantry and fridge stocked.
- Partner with building management and vendors for maintenance, repairs, and service needs.
- Provide light tech support (e.g., printer/WiFi troubleshooting) and ensure office equipment is in working order.
- Assist with planning and execution of in-office events and off-site gatherings.
- Support logistics for our upcoming office move, including organizing and preparing office materials and product storage.
- Exceptionally organized, proactive, and reliable. You take initiative and find creative solutions before problems arise.
- Strong attention to detail with a professional, approachable demeanor.
- Comfortable managing multiple priorities in a fast-paced, creative environment.
- Able to lift and carry up to 20 lbs regularly (occasionally up to 30 lbs).
- Collaborative team player. This role works closely with the Executive Assistant and cross-functional teams
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