Operations Administrative Assistant

JOB BRIEF

We are seeking a talented Operations Associate to join our team. This offers a unique chance to collaborate with a team of seasoned entertainment industry payroll specialists and to positively impact our film and television production clients. We are looking for a detail-oriented and organized professional to provide essential administrative support to our finance and operations teams. This role is critical to maintaining smooth daily operations and ensuring accurate processing of mail, client files, and financial documents.

This role is an in-office position located in our Delhi, NY, Atlanta, GA or Burbank, CA Office.

WHO WE ARE

GreenSlate is the fastest-growing provider of technology and business solutions for media productions. We provide the most advanced technology for production accounting and entertainment payroll. Our innovative cloud-based platform is evolving the entertainment industry’s back-office by replacing inefficient paper-based processes with digital solutions. The studios, film franchises, independent producers, and content creators we serve benefit from greater efficiencies, better access to data, and cost savings, and they minimize their impact on the environment. GreenSlate offers a full range of payroll, software application, production accounting, tax credit management, ACA compliance & benefits, production insurance, and consulting services. To learn more about the productions we partner with, please visit greenslate.com .

WHAT WE EXPECT FROM YOU

Mail & Distribution Management

• Receive, sort, and distribute incoming mail efficiently and accurately to various departments
• Manage and organize various mail files according to established procedures

Operations Support

• Process and review duplicate file notifications and exceptions
• Set up new accounts with third party vendor
• Support quarter-end and year-end reconciliation processes
• Assist verification team with wage orders and benefit charge statements
• Other duties as needed to support the operations team

Finance Support

• Assist the finance team with check depositing and printing
• Assist the finance team by mailing out various items as needed
• Maintain accuracy and confidentiality in handling financial documents

Office & Administrative Duties

• Support general administrative needs as they arise

WHO YOU ARE

• Resilient: You thrive under pressure and can effectively manage high work volumes.
• Detail-Oriented: You possess acute attention to detail and a high standard for accuracy.
• Tech-Savvy: You are proficient with Google Workspace, Excel, and tax/project management platforms.
• Technically Curious: You have a genuine interest in learning about software tools, automation, and AI.
• An Agile Learner: You quickly adapt to and master new technologies.
• Solution-Focused: You are tenacious and look for ways to solve problems rather than just completing tasks.
• Challenge-Driven: You love tackling difficult projects and see them as opportunities.
• A Team Player: You are driven, friendly, approachable, and enjoy working collaboratively

WHAT YOU CAN EXPECT FROM US (U.S.)

• Compensation that reflects your value: Competitive salary packages tailored to your experience with opportunities for regular reviews and raises
• Comprehensive Benefits: Benefits that go beyond the basics, including a matching 401(k), Employee Assistance Program/mental health support, accident insurance, wellness discounts and perks through the Holisticly platform
• Impactful Work : Be part of projects that make a difference in the entertainment industry, with a direct influence on shaping our future and making tangible change
• A Thriving, Collaborative Culture: Join a team that values open communication and creativity. Quality, Urgency, Innovation, Service and Collaboration drive everything we do

SALARY RANGE:

$40,000 to $45,000

The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to hear and see. The employee is regularly required to stand and sit/ The employee is regularly required to practice manual dexterity sufficient to operate standard office equipment. Specific vision abilities required by this job include close vision and distant vision. While performing the duties of this job, the employee is exposed to standard office equipment. Occasionally called upon to work hours in excess of the normal daily schedule. The employee may need the ability to lift up to 50 pounds.

GreenSlate is an equal opportunity employer and committed to providing equal employment opportunity to all applicants and team members regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, handicap, veteran status, marital status, criminal history, or any other category protected by applicable federal and state law. GreenSlate makes reasonable accommodations for handicapped and disabled team members.

At GreenSlate, we take steps to ensure our customers and applicants remain safe from online fraud and scams. We never ask for credit card numbers, credit reports, or other sensitive information as part of our application process, and we do not require applicants to purchase training or pay a fee. We encourage applicants to do research before engaging in any transaction and never give out their credit card or bank account information to any unknown parties.

GreenSlate is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.