Administrative Assistant II #3372099

Job Description

Job Description

Be Part Of A Dynamic Team

This opportunity supports a highly visible role within a professional office environment, serving as the face of the building while providing administrative support across multiple departments. The team thrives on collaboration, organization, and responsiveness, with an emphasis on professionalism and adaptability. This position is ideal for someone who enjoys interacting with diverse personalities, managing daily office activities, and ensuring operations run smoothly.

With a strong commitment to efficiency, communication, and service delivery, this team values individuals who take initiative, stay organized under pressure, and contribute positively to a welcoming environment for both staff and visitors.

Whats In Store For You

• High-impact, front-facing role within a multi-departmental office
• Serve as the first point of contact for guests, clients, and internal staff
• Collaborate with various teams while maintaining core administrative responsibilities
• Interview process conducted via Microsoft Teams; may include a second round
• Clear submittal process: resume (preferably in Word), availability, desired rate, schedule, and contact details to be provided on coversheet

How You Will Make An Impact

• Serve as the face of the building, welcoming visitors and representing a professional image
• Manage administrative functions for one or more departments
• Perform general office duties including:
• Handling incoming mail
• Answering and directing phone calls
• Scheduling meetings and booking conference rooms
• Typing, filing, and maintaining office records
• Generate and distribute internal reports and correspondence
• Maintain department business information and ensure communication flow
• Act as the central point of contact for internal staff and external stakeholders
• Assist in implementing and maintaining audit-compliant administrative processes

Are You an Administrative Support Rock Star?

Required Skills & Qualities:

• Proven reliability, professionalism, and dependability
• Strong organizational and multitasking skills
• Excellent interpersonal and communication abilities (written and verbal)
• Experience interacting with and supporting diverse personalities
• Ability to resolve issues quickly, calmly, and efficiently
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Detail-oriented with a commitment to quality, consistency, and confidentiality
• Able to represent the company with a positive, welcoming presence at all times