Procurement Clerk
Bionique Testing Laboratories LLC Job Description: Summary : Maintains positive vendor relations and administrative support to ensure goods, services or equipment are purchased timely and at the best possible price. Supports employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Key Accountabilities and Responsibilities :
- Order office and laboratory supplies/process purchase orders in accordance with company policies and procedures
- Manage office supplies inventory
- Vendor communication including clarifying details, negotiating terms and price, identifying quality of goods, establishing deadlines and expectations
- Track orders to ensure timely delivery of goods and services
- Prepare reports on purchases, including cost analyses, and update internal databases with order details
- Maintain positive vendor relations and communicate with suppliers
- Identify pricing trends and evaluate offers from vendors for better pricing
- Assist the Laboratory Logistics Analyst with monitoring stock levels and identifying purchasing needs
- Oversee inventory control
- Assist with other areas of the Front Office as needed
- Provide input for organization-wide and department policies and procedures in a variety of areas such as purchasing, procurement, etc.
- Answer and direct phone calls
- Deposit checks when requested
- Greet visitors and provide general support to visitors upon arrival in accordance with company policies
- Organize and schedule appointments and meetings
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Maintain and stock front and shared office spaces such conference room(s) and kitchen
- Maintain contact lists
- Produce and distribute correspondence memos, letters, e-mails, faxes, and forms
- Ensure compliance with company policies and regulatory requirements
- Reply to inquiries in a polite and professional manner
- Assist and/or generate reports
- Manage sensitive information in a confidential manner
- Correspond with clients through phone, fax, mail, e-mail
- Maintain electronic and paper filing systems
- Conduct data entry
- Research and create presentations when requested
- Distribute company mail
- Book travel arrangements when requested
- Maintain professional and technical knowledge
- Perform additional duties as assigned
- Ability to adhere to standard timeline and escalate actions appropriately for resolution in a timely manner
- Keep manager informed of progress and communicate effectively with colleagues to achieve assigned tasks and goals
- Perform job responsibilities as directed and complete tasks as assigned
- HS diploma or equivalent
- 2 years of proven procurement and/or administrative experience preferred; education in supply chain management, business administration, or related field can be substituted for experience
- Ability to handle multiple tasks and projects under deadline pressure and independently
- Able to adapt quickly to change
- Strong organizational and time management skills
- Excellent communication and negotiation skills
- High attention to detail and data entry accuracy is required
- Proficient with Microsoft Office Suite
- One year experience with QuickBooks preferred
- Prolonged periods of sitting on a chair, working at a desk, and working on a computer and/or telephone
- Must be able to lift up to 25 pounds
- The base compensation range for this role is between $23.00/hr - $26.00/hr. The actual compensation is commensurate with experience.
- This position is a fully onsite role and is scheduled for a 9:00 AM - 5:00 PM shift. A shift differential is paid for hours worked between 4:00 PM and 6:00 AM, Monday through Friday, excluding designated holidays.
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