Staff Accountant POST NUMBER: 476120

Key Responsibilities

1. Revenue Management & Reconciliation

• Systems Integration: Review all cash receipts and revenue entries in the donor management system for accuracy and coding; regularly post verified data into the accounting software.

• Collaborative Reconciliation: Partner with IT to perform monthly reconciliations of pledges and revenue between the donor database and the general ledger. Identify discrepancies and propose necessary adjusting journal entries.

• Investment Oversight: Coordinate with financial institutions to liquidate stock donations. Monitor transfers closely and ensure internal stakeholders are notified within 24 hours of receipt.

2. Banking & Treasury Operations

• Deposit Processing: Manage daily check deposits via remote deposit capture systems and handle physical bank deposits as required.

• Verification: Audit daily deposits against system reports and bank-validated slips to ensure 100% accuracy.

• Bank Reconciliations: Perform monthly reconciliations for all primary bank and investment accounts and maintain organized electronic archives of all statements.

• Fund Management: Maintain secure custody of the petty cash fund and process staff requests according to policy.

3. Financial Analysis & Reporting

• Schedule Maintenance: Update and monitor complex schedules, including Special Purpose Fund Summaries, L&E, and 1088 schedules; reconcile regional regulatory accounts monthly.

• Audit Readiness: Prepare detailed analyses and supporting schedules for annual audits and specific requests from the Controller.

• General Ledger Support: Execute journal entries for reclassifications and adjustments while maintaining robust physical and digital documentation for compliance.

4. Strategic Support & Team Collaboration

• Cross-Functional Assistance: Support the annual budget process, ensure grant compliance, and assist with financial reporting for senior leadership.

• Process Improvement: Proactively identify opportunities to streamline accounting workflows and contribute to the evolution of internal financial policies.

• Team Coverage: Provide backup for Finance colleagues during absences to ensure uninterrupted department operations.

Qualifications

• Technical Proficiency: Strong experience with non-profit CRM and accounting ERP systems is highly preferred.

• Attention to Detail: Exceptional accuracy in data entry and bank reconciliation.

• Communication: Ability to coordinate effectively across departments and with external financial institutions.

• Integrity: High standard of ethics regarding the handling of sensitive financial data and physical assets.