Senior personnel clerk - human resources benefits

BUFFALO BOARD OF EDUCATION
DEPARTMENT OF HUMAN RESOURCES
ROOM 720 CITY HALL
BUFFALO, NEW YORK 14202

October 3, 2025

RECRUITMENT BULLETIN #25-126

BUFFALO BOARD OF EDUCATION VACANCY

Civil Service residency requirements will apply(
The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans.
The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American)

POSITION: Senior Personnel Clerk – Provisional

SALARY: $51,418 - $60,782

LOCATION: Department of Human Resources, Benefits Office, 806 City Hall, 65 Niagara Square, Buffalo, NY 14202

APPLICATION:
Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must apply until you receive a confirmation email.

DISTINGUISHING FEATURES OF THE CLASS
An incumbent to a position in this class performs difficult and responsible clerical personnel work in connection with procedures in certification, eligibility, examination and maintenance of eligible lists and the processing of candidates. This position requires good relations with people, accuracy in records and procedures and is important in the day-to-day functions of the department. Work is carried out according to prescribed procedures and detailed instructions, however, incumbents must often exercise considerable independent judgment in completing specific assignments and in dealing with personnel. Supervision is exercised over clerical personnel assigned.

TYPICAL WORK ACTIVITIES

• Performs difficult and responsible personnel work in connection with procedures in certification, eligibility, and examination
• maintains all records, data, and eligible lists relative to civil service examinations
• notifies candidates for medical examination and investigation
• canvases individuals to determine interest in vacant positions
• Performs preliminary screening of applications, transcripts, experience, and certification of individuals
• maintains personnel files concerning individuals applying for positions and completing examinations
• Answers correspondence and other inquiries where policies are well established
• Prepares and maintains seniority lists for various civil service groups
• Receives and answers telephone calls, takes messages, and refers callers to appropriate individuals whenever necessary
• Opens mail and distributes it to employees
• Prepares special items for the Board of Education meetings, such as completion of probationary terms, appointments from eligible lists (temporary/permanent)
• compiles lists of names of administrators to the Board of Education for permanent appointments
• maintains a current file recording information during the appropriate probationary period
• Records all employee accident reports on teachers and aides and refers claims to the compensation office, along with any bills and doctor's statements
• Assists representatives from the Buffalo Teachers' Federation in reviewing teacher files and permanent record cards
• Assists teachers and administrators in reviewing their files
• Posts recruitment bulletins and receives applications for positions
• acknowledges receipt of application and follows through on completion of necessary forms
• maintains a file for reference to appropriate department heads
• Verifies employment of teachers, administrators, and personnel
• Maintains and updates personnel records and files for the Board of Education
• Prepares reports as required
• Performs related duties as required.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS

• Good knowledge of the principles and practices of public personnel administration
• Good knowledge of the rules, regulations and policies of the agency
• Working knowledge of the principles and practices of interviewing and employee counseling
• Ability to research and compile data
• Ability to understand and interpret written material
• Ability to express oneself both orally and in writing
• Ability to supervise the work of others
• Ability to get along well with others
• Ability to be trained in the operation of a Personal Computer and related equipment in the use of application programs
• Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

Promotional
Continuous and permanent status in any city department as an Administrative Assistant, Associate Account Clerk, Legal Secretary, Principal Clerk, Senior Account Clerk, Senior Account Clerk-Stenographer, Senior Account Clerk-Typist, Senior Clerk, Senior Stenographer, Senior Typist, School Clerk, and Supervising School Clerk for one year.

Note: Candidates will only be allowed to participate in an exam and be approved or certified for appointment to departments where the rate of pay for Senior Personnel Clerk is at a higher rate of pay than their current position, even if their title is listed above.

Open Competitive

(A) Bachelor's Degree from a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education, and one year of full time clerical experience

OR

(B) Associate degree from a college, university, or business institute accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education, and three years of full-time clerical experience

OR

(C) Graduation from High School, GED or Equivalency Diploma, and five years of full-time clerical experience

OR

(D) An equivalent combination as defined within the limits of A through C.

NOTE: Verifiable part-time experience will be prorated to meet the full-time experience requirement. (Proof of education must be presented at the time of appointment.)

FINAL FILING DATE: October 9, 2025

APPROVED:
Tami Hollie-McGee
Chief of Human Resources

The Buffalo Public School District does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality ), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District's non-discrimination policies should be directed to [email protected] or to: Tami Hollie McGee, Chief of Human Resources 719 City Hall Buffalo, NY 14202 (716) 816-3579