Accounts Payable Specialist

COMPANY SUMMARY

Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of well-leased, top of tier, modernized, amenitized, and well-located office, retail, and multifamily assets. ESRT’s flagship Empire State Building, the “World's Most Famous Building,” features its iconic Observatory. The Company is a recognized leader in energy efficiency and indoor environmental quality. As of June 30, 2025, ESRT’s portfolio is comprised of approximately 7.8 million rentable square feet of office space, 0.8 million rentable square feet of retail space and 743 residential units. More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook , Instagram , TikTok , X , and LinkedIn .

POSITION SUMMARY

The Accounts Payable Specialist reports to the Director, Corporate Controller, and is responsible for overseeing accounts payable transactions for multiple properties. The position involves ensuring accuracy in financial processes, coordinating with various departments, and seeking improvements in efficiency. The role requires handling multiple tasks in a fast-paced environment and collaborating with internal stakeholders and external vendors. Experience in accounts payable with a focus on customer service setting is necessary. The individual is expected to assist with team collaboration, participate in process improvement initiatives, and maintain compliance with internal controls.

RESPONSIBILITIES

• Perform the day-to-day processing of all accounts payable transactions for multiple properties
• Review invoices and statements to ensure all information is accurate, including proper coding of payables
• Coordinate with personnel with regards to purchase orders
• Resolve invoice discrepancies with vendors and internal teams, including performing vendor reconciliations
• Review vendor onboarding documentation and vendor changes and ensure accurate data entry in Yardi
• Perform weekly check runs, ensuring accurate and timely execution of payments
• Assist with reconciliation between third party payment processor (Paymode) and Yardi
• Generate metric reporting
• Investigate and identify solutions to enhance process efficiencies from invoice approval through payment processing
• Participate in special projects as required
• Prepare, issue and file 1099s at year end
• Assist in responding to audit requests
• Issue stop payments from banks and reissue checks
• Respond to year-end audit requests from vendors’ accountants
• Review of expense reimbursements

WHAT SUCCESS LOOKS LIKE

• Ability to build strong working relationships with vendors and colleagues
• Process invoices in a timely manner, ensuring accuracy and prompt resolution of discrepancies with vendors and internal departments
• Meet or exceed key performance indicators and targets
• Ensure compliance with company policies and procedures as well as regulatory requirements
• Contribute to the overall financial health and success of ESRT

REQUIRED SKILLS / ABILITIES

• Exceptional written and oral communication skills
• Outstanding customer service skills
• Ability to work independently and collaboratively in a fast-paced team environment
• Excellent analytical, mathematical, and organizational skills
• Strong proficiency in MS Office (Excel and Word)

EDUCATION & EXPERIENCE

• 5+ years of experience in Accounts Payable role required
• Yardi software experience preferred
• Experience with process improvement and automation preferred

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

WHAT YOU CAN EXPECT

• At ESRT, like our tenants, our employees come from everywhere. We foster a collaborative work environment that captures top talent and cultivates the best ideas. As a Great Place to Work® Certified employer, we are committed to maintaining our positive work culture where employees are engaged and can grow and develop. In addition, ESRT employees embody our Company Culture & Success Factors -
• Adaptable – you are a self-starter who’s able to quickly digest and execute new processes to work both collaboratively and independently
• Dynamic – you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT
• Dependable – you take a strong sense of ownership and accountability over your work
• Passionate – you keep up with industry trends and are excited about the potential to propel the industry forward with a “roll-up-your-sleeves” attitude
• Curious – you consistently look for new ways to work smarter, not just harder
• Ethical – you treat others with respect, act with integrity in how you perform your work, and embrace our collaborative culture
• Positive – you possess a service-oriented attitude with excellent follow through

BENEFITS

• Competitive base salary and bonus
• Health/Dental/Vision insurance
• Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
• Voluntary Enhanced LTD Program
• Voluntary Hospital, Accident, and Cancer Programs
• 401(k) with 100% match up to 5%
• Paid parental leave
• Pre-tax transit accounts
• Employee Assistance Program for emotional, financial, and legal support

WELL-BEING

• Generous paid time off
• Flex Summer Fridays
• Employee engagement programs
• Volunteer time off
• Continuing education
• Complimentary Empire State Building Observatory access
• Complimentary gym membership and other wellness benefits
• Employee Discount Programs

$70,000 - $75,000 a year

Salary is based on several factors including but not limited to education, work experience, job location, size of property where applicable, and/or certifications. In addition to your base salary, ESRT provides discretionary annual bonuses.

ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate based on race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, reproductive choices, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Reasonable accommodations that do not create an undue hardship for the Company are available for applicants and employees with disabilities or sincerely held religious beliefs.