Violations Manager

Job Description

Job Description

Position Overview

The Violations Manager is responsible for ensuring compliance with all applicable federal, state, and local housing regulations by managing the identification, tracking, and resolution of property violations. This includes oversight of certification processes, mandated filings, and coordination of all work related to violation remediation. The role requires strong organizational, communication, and project management skills, as well as the ability to collaborate with internal teams, external consultants, residents, and regulatory agencies.

Key Responsibilities

• Track all open violations and oversee their timely resolution and closeout. Maintain up to date logs and ensure consistent follow-through on outstanding issues.

• Ensure timely and accurate filings related to NYC Local Laws and regulatory mandates (e.g., LL55, LL33, LL84, etc.), in coordination with the Facilities and General Manager.

• Manage relationships with consultants, expeditors, and contractors to facilitate inspections, assessments, and necessary remediation activities.

• Oversee the end-to-end lifecycle of work orders related to compliance, including scheduling, maintenance coordination, resident communication, and closeout documentation.

• Schedule and manage mold inspections and remediation in accordance with HPD and DOHMH guidelines, ensuring full documentation and timely resolution.

• Utilize systems such as SiteCompli, Yardi, Jaffa, and government portals to track compliance milestones. Maintain accurate internal records using Excel and other tools.

• Serve as the primary point of contact for all violation related matters, ensuring clear and timely communication with residents, staff, vendors, and regulatory entities.

• Prepare daily, weekly, and monthly reports on violation status and compliance metrics for review by senior site leadership.

• Assist with monthly work order reports and compliance updates submitted to NYCHA, ensuring all data meets program requirements.

• Stay up to date on housing code changes, enforcement trends, and industry best practices. Recommend and implement improvements to compliance processes.

• Complete administrative tasks as assigned by the Facilities and General Manager to support ongoing compliance efforts and site operations.

Qualifications

• Minimum 5 years of experience in property management, compliance, or building operations, preferably within affordable or multifamily housing.

• Strong knowledge of NYC building codes, HPD, DOB, DOHMH, and NYCHA regulations.

• Proven experience managing and resolving property violations, including coordination of corrective work and documentation for clearance.

• Experience with compliance platforms such as SiteCompli, Yardi, and Jaffa.

• Proficient in Microsoft Excel; strong reporting and data analysis skills.

• Demonstrated ability to manage multiple deadlines and coordinate cross functional efforts.

• Excellent written and verbal communication skills; strong interpersonal skills.

• Ability to evaluate vendor performance and oversee third party consultants.

• Bachelor’s degree in public administration, Urban Planning, Real Estate, or a related field preferred.

• Bilingual (Spanish/English) a plus.

We are an expanding Real Estate Property Management and Affordable Housing Developer; we have provided support to the New York region for over 40 years.

Company Description

We are an expanding Real Estate Property Management and Affordable Housing Developer; we have provided support to the New York region for over 40 years.